Project Administrator

3 days ago

Derby, United Kingdom Alstom Full time

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Project Administrator

Requisition ID 363544

If you’re ambitious, driven and team-spirited, this is your opportunity to build a career as a Project Administrator based in Derby, United Kingdom.

**Purpose of the role**:
**The Project Administrator will**:

- provide a confidential, effective and professional service to the Project Director and project team
- deputise for the Document Controller as required assist the Project Director to guarantee time efficiency, communication and organization
- Provide assistance and support to continuously improve project time efficiency, communication and organization

**Key responsibilities**:
**- PROJECT INFORMATION**: Liaising with project team to coordinate information and compiling reports and presentations, sharing agendas and administering Teams and SharePoint sites for project reporting

**- COMPLIANCE**: Manage signatures of Competition Guidelines/NDA and access to information; ensure notice boards have updated EHS information; administer office safety inspections

**- MEETINGS**: Arranging meetings and workshops including room bookings, equipment, refreshments, taking minutes

**- PURCHASE ORDERS**: Initiate POs and Shopping Carts then manage the life cycle through to ensuring payment of invoices

**- CUSTOMER**: Become a reliable point of contact for customers and build relationships

**- OFFICE MANAGER**: reception of visitors, room allocation, post, invoices, lunches,

**- TRAVEL**: Travel arrangements, bookings and expenses

**- DIARY**: Diary management and coordination

**- ON-BOARDING OFFICER**: Provide all the necessary support to new comers in the team including assistance with new equipment, PPE, documents, site familiarization, introduction to the team

**- DOCUMENT CONTROL**: Competency on HS2 document management systems sufficient to provide assistance to and cover for Document Controller.

Competencies & Skills
- Good relationship and communication skills
- Strong and structured organizational approach
- Technology and software skills
- Inter-personal skills: team-spirit and customer service
- Problem solving skills and sense of urgency
- Autonomy and taking the initiative
- Quality rather than quantity service

**Educational Requirements & Experience**:
**- Mandatory**:

- GCSE’s grades 9-4, or equivalent qualifications including English, maths
- 3-5 years’ experience as team administrator
- IT skills - competent user of Microsoft Office including Word, Excel, Powerpoint, Outlook, Teams, SharePoint
- Company’s intranet & travel bookings
- Company’s Purchase Order process
- Good knowledge of Alstom & other functional areas within the organization
- Basic knowledge of domestic market

**- Desirable**:

- Experience in Rail industry

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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