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Medical Education Administrator

4 months ago

Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

This is an exciting time for our developing Medical Education Team. We have recently secured University status and we are working together to bring our medical education strategy to life supporting undergraduate and postgraduate education to include Physician Associates, Medical Students, Doctors in training and our medical workforce in both physical and mental health.

Are you looking for a new challenge as part of a small and very friendly team who support flexible and hybrid working patterns? You may have previous experience in medical education administration or have transferable administrative skills in scheduling and planning, you are great at prioritising, like to work as part of a team and care about providing great customer service. If this sounds like you, we would love to hear from you.

The work we do is varied and can be fast paced at times but it is also rewarding and appreciated.

Training in all aspects of the role and a period of on-boarding will be provided.

**Working together with colleagues in the team to**:

- Coordinate medical student placements for Keele Medical Students
- Using digital skills to create social media content to promote medical education
- Coordinate medical student and postgraduate medical education evaluation
- Assist with administration of doctor in training induction
- Support our College Tutors administratively
- Support the coordination of medical education events and examinations
- Minute meetings

Details of all of the tasks which are shared amongst Medical Education and Medical Staffing Advisor colleagues are detailed in the job description.

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

KEY RESPONSIBILITIES

1. To work with the Senior Medical Education Administrator to co-ordinate the administration of the Mental Health Undergraduate Medical Students from Keele and Aston University, liaising with the Trust's Undergraduate Leads and the Undergraduate Managers at Keele and Aston Universities as is necessary.

1. To support the College Tutors to organise the Postgraduate Education Programmes both remote and in-person at St George's Hospital, Stafford and The Redwoods Centre, Shrewsbury including populating the programme schedule, summarising feedback and keeping attendance records.

1. To provide administration and co-ordinate the Trust's Distinguished Speaker Programme as advised by the designated Honorary Lecturer. This includes meeting to plan speaker lists, coordinating invitations, promoting the events via internal comms to medical staff, arranging a chair-person for each event, recording attendance, collating evaluation, raising purchase orders, arranging honorariums and thank you letters.

1. To co-ordinate the changeover of student groups ensuring that essential administration related to this is complete and that all necessary documentation reaches the appropriate departments on time. This will include coordinating timetables in a timely fashion and to a high standard.

1. To organise both remote and in-person teaching sessions for Medical Students including co-ordinating timetables, overseeing changes and ensuring good communication with students, tutors and external parties.

1. To work alongside the Medical Education Office at Keele University School of Medicine with regard to student assessments as necessary.

1. To co-ordinate meetings by booking rooms and refreshments, producing agendas, taking meeting minutes/action points and ensuring all relevant papers are organised and distributed pre and post meeting within agreed timescales.

1. To provide administrative support to the Postgraduate College Tutors such as organising meetings with trainees, preparation of documents, filing and photocopying.

1. In liaison with Undergraduate Lead and College Tu