Commercial Co-ordinator

3 months ago

Cambridge, United Kingdom Health Innovation East (Eastern AHSN) Full time

Job Advert

**Job summary and purpose**:
The Commercial Coordinator at Health Innovation East plays a crucial role in supporting the Commercial team to execute innovation projects that aim to benefit patients and staff in the region. This role involves collaborating with various stakeholders and engaging with our extensive network, as well as providing vital administrative support for the commercial team. They will support OLS events (Clinical Innovator Forum and Insights to Impact) and Horizon Scans. Additionally, they will help with the organising of Commercial Workshops, creating agendas, conducting research for preparatory materials, and other related tasks.

**Key responsibilities**:
***:

- Providing administrative assistance for commercial team events and workshops
- Supporting communications and event activities related to relevant programmes of work.
- Collaborating with the wider team to maintain an updated events calendar
- Leading on the organisation of our Innovation Review Panel, including sending out invitations, arranging pre-read materials, and working on feedback documents
- Support to engage and maintain the innovation pipeline
- Assist the commercial team in preparing business development quotes, proposals, and contracts
- Collaborate with communications, finance, and other departments to ensure seamless coordination
- Actively participate in meetings
- Operating within a strict reporting timeframe, adhering to regular monthly deadlines
- Taking the lead in inputting data into our reporting systems and ensuring deadlines are met for our quarterly and monthly reporting systems. (Access database, QART, MDS/Local Programmes, Programme Board etc.)
- Monitoring and managing the commercial team's innovator enquiries inbox.
- Providing additional ad hoc administrative support as requested by the Commercial Director and other team members.

**Corporate and personal responsibilities**
- Promote equal opportunities and affirm that staff, colleagues, patients, and others who encounter Health Innovation East are afforded equality of access, experience and outcomes.
- Observe Health Innovation East’s equity, diversity and inclusion pledges in every aspect of your work, avoiding any behaviour which discriminates against colleagues, potential employees, patients, or partners on any grounds.
- Uphold and promote the organisation’s values.
- Work flexibly and collaboratively with others to achieve the organisation’s goals and support its values.
- Support the organisation in creating an environment that values risk management and promotes the highest standards of health and safety for Health Innovation East’s employees, supported by policies and procedures as appropriate.
- Ensure up to date knowledge is maintained and comply with current data protection laws and company data protection and confidentiality policies and procedures.
- Ensure that we only operate within our remit of not offering clinical advice.
- Adhere to all company policies and procedures and any applicable legislation.

**Person specification**

**Competence**

**Essential requirements**

Qualifications and

training
- GSCE or equivalent experience
- Evidence of continued professional development
- Evidence of project administration and support

Knowledge
- Familiarity with commercial processes and procedures (desirable).
- Basic understanding of the healthcare sector (desirable).

**Skills**:

- Strong organisational skills with effective task prioritisation abilities.
- Excellent communication and interpersonal skills for stakeholder liaison.
- Proficient in project coordination and management.
- Ability to work collaboratively within a team.
- Demonstrated capability to work independently and take initiative.
- Ability to think analytically and to interrogate data
- Ability to work on own initiative and as part of a team
- Advanced skills in Word, PowerPoint, Project, and Excel
- Detail-oriented and attentive to deadlines.
- Proactive and adaptable to changing circumstances.
- Positive and professional demeanour in interactions with colleagues and stakeholders

Experience
- Previous experience in project coordination or similar roles.
- Experience in drafting briefing papers, reports and correspondence
- Experience of coordinating projects
- Experience of setting up and implementing internal processes and procedures
- Experience of supporting events
- Previous experience in the healthcare sector (desirable).
- Networking and relationship-building experience within relevant industries (desirable).

Right to work in the UK
- Applicants must be able to provide evidence of their right to work in the UK if they are shortlisted.

**Personal development responsibilities**
- Understanding and awareness of own personal development needs
- Maintenance of a compliant professional portfolio where required

**Key relationships**
- Internal_**_ -_** all Health Innovation East employees will be expected to form key relationships within the

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