Examinations Officer

Altrincham Grammar School for girls
**Examinations Officer**

Permanent

Required 9 January 2023

**Overview of the Role**

Altrincham Grammar School for Girls is seeking to appoint a well-qualified and confident Examinations Officer to manage the organization and administration of both internal and external examinations. Experience in a similar role or of working within a school would be an advantage.

**The full job description and person specification are attached to this advert and can be found on our website's vacancies page.**

**JOB DESCRIPTION**

**Examinations Officer**

**Main Responsibilities**
- To ensure the efficient and accurate organization and administration of all aspects of the school’s external and internal examinations processes.
- To ensure all examination arrangements are fully compliant with awarding body regulatory requirements and manage the smooth running of examination sessions including deployment of examination invigilators.
- The examinations officer is responsible for the administration of public examinations related to GCSE, A Level and other examinations or test sessions within the school such as the entrance examination and university entrance tests.
- The examinations officer reports to the Assistant Vice-Principal responsible for Achievement and Curriculum.

**Key Areas of Responsibility**

**Administration and organisation of all public and internal examinations**:

- To act as the principle link between the school and awarding bodies;
- To ensure full compliance with examination board regulations;
- To co-ordinate the preparation and submission of entries to examining bodies, including processing estimated and final entries;
- To check entries are correct and agreed by both students and staff;
- To manage the SIMS examinations module;
- To book examination rooms and draw up seating plans for all examinations;
- To manage examination clashes and organise supervision;
- To liaise with the Assistant Vice-Principal (Achievement & Curriculum), the Head of Sixth Form and the Vice-Principal regarding the organisation of examinations, student discipline during examinations and any issues related to student conduct relevant to examinations, including the briefing of students at assemblies, supported by key members of the teaching staff;
- To be responsible for secure storage of examination papers and related paperwork;
- To ensure all necessary stationery and materials are supplied to all examination rooms;
- To co-ordinate the team of invigilators, including recruitment, training, management and deployment of invigilation staff;
- To issue entry statements and examinations timetables to students, making any necessary corrections and making arrangements to deal with timetable clashes;
- To download GCSE and A Level results into SIMS examinations module and to administer the distribution of results to students;
- To deal with queries, where appropriate from students, staff and parents relating to results and examinations;
- To process examination reviews, script requests and re-sit requests in line with school policy;
- To check certificates as they arrive and ensuring students receive correct copies;
- To advise the Principal and AVP (Achievement & Curriculum) on awarding body regulations on appeals;
- To provide accurate relevant and timely data following the public examination cycle;
- To contribute to new staff induction and to ensure that all staff are updated on dates, changes in examination procedures, entries and results;
- To attend appropriate courses and local network meetings such as those organised by the awarding bodies
- To ensure all relevant information is made available to interested parties as appropriate.

**Additional School Examinations**:

- To liaise with the AVP (Achievement & Curriculum) and heads of departments to ensure appropriate timetabling and invigilation arrangements are in place for the school’s internal and mock examinations
- In liaison with the Admissions Officer, to support with matters relating to the entrance examination, including but not limited to administration, organisation, communication and logistics; to support with arranging the marking of papers and collating of results; to liaise with the Admissions Officer and SENCO on special requirements;
- To organise the administration of University Admissions Tests;
- To work closely with the AVP (Achievement & Curriculum) and Data and Systems Manager to ensure full and accurate data analysis to support school improvement.

**Additional Administrative Duties**:

- To support the Admissions Officer at open evenings, if required;
- To assist the AVP (Achievement & Curriculum) in other administrative duties and responsibilities commensurate with the level of responsibility of the role.
- To liaise with the Principal and the Business and Finance Manager in agreeing the annual budget for examinations expenditure;
- To monitor and control examinations budget expenditure including expenditur