Receptionist

2 weeks ago


Reading, United Kingdom Mace Full time

**Description - External**

**Project outline**:
The Receptionist will be responsible for interfacing with all Partners on office and admin related programme matters, reporting to the Office Manager within Programme Support.

**Responsibilities**:

- Provide an efficient, friendly, and welcoming service to the various occupiers of the building.
- As first point of contact, deal with any office enquiries, deliveries and all general reception duties including administrative duties, access control and booking systems.
- Ensure all occupiers have a good understanding of administration processes in the office.
- Support all occupiers with any local IT issues.
- Engage with other administration functions/office managers/PAs within the programme or wider business.
- Support the arrangement of programme related events in coordination with other teams.
- Coordinate site visits for Client, Partner, and programme staff, including room booking and potentially arranging food and refreshments.
- Support the office opening and closing procedures alongside 3rd party building security.
- Ordering office stationery and other supplies.
- Act as office first aider and fire marshal, where you will co-ordinate and assist with the safe evacuation of occupiers within the building in case of emergency and liaise with the Emergency Services where required.
- Provide support to the Office Manager or other members of the Senior Leadership Team as required.
- Any other administrative duties as required.


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