Accounts Administrator

2 weeks ago

Leicester, United Kingdom Impact Retail Full time

**Job Title**: Accounts Administrator

**Based**: Impact Retail Limited, Unit 3 Meridian South, Leicester

**Reports to**: Finance Manager

**Hours of work**:37.5 hours per week

**About us**

We're an end-to-end creative agency. We're a little bit of everything: curious, insightful, honest and innovative. But at the very heart of it, we're the friendly creatives. No egos here, just a common purpose to create innovate and engaging experiences.

We also know that the industry isn't short of agencies, but it is short of agencies like ours Our offering is entirely in-house, under one roof. And while many agencies might shout about this, we live and breathe it. From our creative strategy through to crafted manufacturing, we really do it all.

**What's it like to work here?**

So far this year we have arranged Valentine’s Day treats, wine tasting, Easter eggs and a bunny hunt. We are currently planning a lunchtime Coronation party and a sports day. We meet for weekend walks, have a Monday running club after work, and have a charity event planned in May.

If you would like to support a creative, fast-paced business, we want to hear from you. Let's chat

Join us

**Job Purpose**:

- Responsibility for maintenance of the Purchase Ledger.
- Processing invoices and queries relating to supplier ledgers.
- Processing our supplier payment run, internal timesheets, Barclaycards.
- Assist with financial reports.
- Reception cover (answering the phone from your desk and passing messages, rather than sitting on Reception) when our Receptionist is off.

**Requirements**:

- We are looking for someone with experience of working in administration and purchase ledger, but will give full training.
- Accuracy, attention to detail, and the ability to communicate effectively with external and internal customers, are key in this role.

**Key Responsibilities**:

- Day to Day responsibility of the purchase ledger system
- Process purchase invoices
- Resolve Purchase order queries
- Resolve invoice queries
- Reconcile supplier statements
- General housekeeping of the ledger by reconciling payments or credit notes with invoices
- Monthly supplier payment runs
- Review and update payment terms of suppliers
- Close the Purchase Ledger by the agreed deadline
- Provide first point of contact for internal staff and external suppliers
- Set up new suppliers
- Set up new employees on the internal system
- Process weekly & daily timesheets
- Miscoded & Outstanding PO report
- Barclaycard reconciliation
- Financial reports requested by the Finance Manager
- Reception cover on Fridays and any absences by main receptionist

**Skills and Abilities**:

- Works well and collaborates with internal colleagues to resolve queries, process the invoices to accomplish assignments, within the given deadlines.
- Methodical approach to work with strong attention to detail.
- Highly organised with the ability to work in a pressurised, fast paced environment and prioritise accordingly.
- Demonstrates understanding of the general environment in which Impact operates.
- Understands and uses Impact, structures, rules and networks.
- Understands and influences the drivers of cash flow and profitability.
- Strong duty of confidentiality.
- Microsoft Excel including the use of look ups and pivot tables.
- Able to pick up new systems and be able to understand and work with our Shuttleworth database.
- Advanced Exchequer would be an advantage but not essential.

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Flexitime
- Monday to Friday

**Experience**:

- Accounting: 1 year (required)

Work Location: In person

Reference ID: Accounts Administrator Purchase Ledger

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