Finance and Operations Administrator Required

2 weeks ago

Northampton, United Kingdom The Woodbridge Family Centre Northampton Full time

**FINANCE AND OPERATIONS ADMINISTRATOR REQUIRED**

**TO WORK FULL TIME or PART TIME**

We are looking for a proactive and experienced Finance and Operations Administrator to carry out accountancy, risk and quality assurance duties. Knowledge and experience of XERO is preferred but not necessary.

Key duties include (but not limited to):

-  Controls/audit/risk management - Carrying out periodic audits across client systems including QMS, ensuring key risk and assurance activities are being undertaken in a timely manner. You may be required to go on site for certain audits e.g. fixed assets verification.
-  Budgeting and forecasting - Support with the three-monthly budgeting cycle, ensuring these are defined, reviewed and approved and uploaded in XERO.
-  Cash and Bank - Reporting on current and forecast cash position, carrying out daily reconciliations of bank transactions, ensuring the bank statement and ledger are reconciled at the end of each working day. Investigating queries and escalating any issues any queries and issues to the Head of Risk and Finance (HoRF).
-  Petty Cash - Implementing controls and ensuring petty cash records are validated and reconciled each day.
-  Accounts Receivable - Responsible for debtor management, including raising invoices in a timely manner, periodically reviewing aged debtors and following up payment. This process includes proactive liaison with local authorities to ensure contracts are agreed and signed prior to admission.
- Accounts Payable - Liaising with suppliers and embedding AP processes, ensuring all invoices are entered in XERO and payments are made in time.
- Payroll - Preparing monthly payroll for clients, including updating XERO and ensuring regulatory compliance. Reporting on weekly payroll trends using Malinko and monitoring for efficiency and effectiveness, e.g. use of agency vs employed staff, minimum and maximum hours.
- KPI and month-end reporting - Responsibility for producing month-end management accounts, including KPI reports and quality assurance reports.
-  PAYE/VAT HMRC reporting - Responsibility for timely HMRC reporting and liaising with HMRC to resolve any issues.
- Admin - Ad-hoc admin duties including minute taking, organising files/folders and driving digital management across all clients.

**Salary**: £22,500

Qualification: Associate's degree in accounting, business, administration, or similar.

Experience: - At least one year of accounting experience

Knowledge: - Strong computer skills and proficiency in MS Office and Outlook
- A solid understanding of financial processes such as bookkeeping and tax filing

**Benefits**:

- Gym membership
- On-site parking
- Wellness programmes
- Pension Scheme
- Working from home with audit visits to the office

**Interested - We would like to hear from you**

**Job Type**: Permanent

**Salary**: From £22,500.00 per year

**Benefits**:

- Company pension
- Gym membership
- On-site parking
- Wellness programme
- Work from home

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- accountancy, administration: 1 year (preferred)

Work Location: In person

Expected start date: 20/03/2023

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