Bursar - Hannah Ball School

**Reference number**

BUC07977

**Contract type**

Permanent

**Working hours**

Part Time

**Level of DBS check required**

Enhanced with Barred List

**Date posted**

6 Feb 2023, 11 p.m.

**Application deadline**

20 Feb 2023

**Overview**:
We are looking to expand our office team by recruiting an enthusiastic and well - motivated Bursar to join our warm, vibrant and caring school’s office. You will be working as part of a small and friendly team.

If you have a passion for finance, are proactive, meticulous and ensure that jobs are done on time and to the highest standard, we would love to hear from you.

**Term time only**

**Salary Type**:Bucks pay

**Contract type**:Permanent

**Hours**:8:30-1:30pm (negotiable and flexible) 25 hours per week, 39 weeks per year, term time (plus overtime allowance for holiday work

**Closing date**:20/02/2023 12:00

**Interviews to be held**:w/c 27th February 2023

**About us**:
Hannah Ball School is a one form entry primary school in the heart of High Wycombe. Our small and friendly school serves a diverse community and offers a broad, balanced and evolving curriculum. We are a reflective and forward thinking school with a hardworking and dedicated team of staff, fantastic children and supportive governing body. We have close links with neighbouring primary schools and we actively encourage shared good practice, with an emphasis on high quality continuing professional development. We are seeking an enthusiastic and inspirational person to join our warm and welcoming team.

If you are an excellent practitioner, keen to transform children’s lives, then we would love to hear from you.

Our children love their school. It represents a safe, happy and stimulating environment for them. Our school ethos is “Together We Inspire, Aspire and Achieve” and it is integral to the way we organise, work and deliver our curriculum.

**About the role**:
**Financial Duties**

To plan, prepare, monitor and evaluate the annual school budget in consultation with the Headteacher and Governors, by managing and administering the SIMS and FMS and electronic systems.

**Main duties include**:

- Preparation of the annual school budget to be submitted to the Local Authority
- Monthly monitoring of the school budget and reconciliation to the Local Authority finance system (SAP)
- Preparation of the Q2 forecast for submission to the Local Authority
- Responsibility for the year end process to ensure all deadlines are met in the year end timetable
- Raising purchase orders for all necessary material and equipment for the School, and liaising with suppliers
- Preparing invoice batches to be sent to the Local Authority to be paid in a timely manner
- Administration of the school’s purchasing card within financial guidelines
- Ensuring all expenditure and income is correctly coded on a regular basis
- Administration of ParentPay relating to payments into the school budget with respect to trips and breakfast club bookings
- Administration of school’s letting procedures with regard to the hire of the school including the issue of invoices
- Administration of the school’s Imprest account (petty cash)
- Preparation of the annual SFVS to be agreed with Governors
- Ensure all appropriate insurance contracts are in place for the school (maternity, sickness, travel etc)
- Provide regular updates to the Governing Body including benchmarking analysis with similar schools, with occasional attendance at Governor Body meetings (one evening per term)

**HR duties**
- Preparing relevant documentation for new starters (job adverts, offer letters, contracts, etc)
- Processing documents for overtime, sickness, changes to contracts (e-forms)
- Regular review of PN41 (monthly salary schedule)
- Import of annual pay changes to FMS and SIMS

**Other**
- To be responsible for administration of the School Fund, ensuring that all requirements of the Charity Commission are met
- Manage budget for the rolling programme of maintenance and repairs to the school site
- Liaise with contractors for larger projects to ensure best value is obtained for the school

**About you**:
If you have a passion for finance, are proactive, meticulous and ensure that jobs are done on time and to the highest standard, we would love to hear from you.
Responsibilities will include the organisation and management of school finance and accounting, the monitoring of all school budget items and raising and payment of purchase orders and invoices.

If you are someone who enjoys multi-tasking with each day presenting a new and exciting challenge, then this is the role for you Working in our vibrant, but small office team, you will be able to prioritise, work under pressure and to deadlines.

You will have good ICT skills and an excellent knowledge of (Excel) spreadsheets. This is a busy and varied position which calls for a person with a mature attitude who has excellent presentation skills, is positive, motivated, flexible and with experience