Junior Project Coordinator

5 months ago

Altrincham, United Kingdom Acrelec UK Full time

**About Us**

Odema & Acrelec UK are part of a global technology company focused on digital transformation solutions to help deliver innovative resolutions for Quick Service Restaurants (QSR), Hospitality and Retail Verticals. For over 15 years we have worked in partnership with some of the world’s largest companies.

Recognised as the inventor of the self-order kiosk for the Quick Service Retail industry, our solutions deliver 23% improved customer sales, reduce waiting times in the stores, increase speed of service, allow labour redeployment and increase customer satisfaction. In the UK alone we support over 2,500 sites across our client base which includes KFC, Taco Bell, McDonalds, Costa, Starbucks, Wagamama, Itsu, Burger King. Popeye’s, Wendy’s and many more.

**Job Summary**

For this role we are seeking a Junior Project Coordinator who can support the Project Team with administrative tasks. This will include booking accommodation and travel for engineers ensuring that all costs are kept within budget, Preparing RAMS, Maintaining Project Folders and uploading reports. You will work alongside Project Managers who will be actively rolling out New Stores, COTF, IRLX & Server Roll Outs. You must be able to manage your day effectively, prioritising tasks, as well as being able to use your own initiative.

Training will be given on company specific processes; the role will require you to able to use Microsoft Office package and be full IT literate.

Fitness subsidy for gym membership after successfully completing probation.

**Responsibilities**
- Supporting the Project team with administrative tasks.
- Booking accommodation & travel for engineers using premier Inn, Travelodge & Stena Line
- Preparing Risk Assessments & Method Statements using company template on word and adding site specific details, creating PDF copies.
- Collating drawing packs using Aconex, (a McDonald’s approved data base).
- Maintaining project folders and uploading reports to customer portals via teams.
- Sending out time-sensitive updates to customers and stakeholders.
- Updating financial information on Sage 200.
- Creating Purchase orders and Sales orders ensuring the correct nominal is being used.
- Maintaining Project trackers using excel.
- Placing hardware order for deployments using specific ordering websites and following company processes.

**Essential Skills, Experience, Qualifications & Experience**
- Previous experience of working in a similar IT based company/role.
- Experience of working to deadlines and following written processes
- Ability to prioritise workload
- Solid Organisation skills, including multitasking and time management
- Ability to work independently and use own initiative.
- Display Strong communication skills both written and verbal.
- Able to display flexibility in working hours when supporting new build projects (depending on the needs of the business)
- Experience of working in a customer facing role, servicing multi clients or stakeholders.
- Experience In co-ordinating a number of time critical activities alongside daily routine tasks.
- Calm under pressure and an ability to reprioritise at short notice.
- Be confident around technology and good experience of Microsoft packages.

**Desirable Skills**
- Previous experience of working with Sage 200
- Familiar with McDonalds Restaurants and other retail chains mentioned above.
- Some knowledge of MacDonalds self-service kiosks an advantage
- Some experience of working to budgets or managing your own finances
- Ability to work within a team.

**Job Types**: Full-time, Permanent

Pay: £16,679.43-£24,000.00 per year

**Benefits**:

- Company pension
- Gym membership
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Project Administration: 1 year (preferred)
- Sage: 1 year (preferred)
- Customer service: 1 year (preferred)
- Office: 1 year (preferred)
- IT: 1 year (preferred)

Work Location: In person

Reference ID: Odema office

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