Administration Assistant

3 days ago

Cranleigh, United Kingdom Henry's Opinion Ltd Full time

**About us**

We're a friendly, dynamic team based in Cranleigh operating two eCommerce stores shipping industry leading skincare products worldwide.

Duties
- Provide administrative support to ensure efficient operation of the office
- Answer phone calls and assist customers with order queries
- Organize and schedule meetings and appointments
- Assist with on-boarding new suppliers and uploading new collections to our eCommerce stores
- Assist in the preparation of sell-through reports
- Develop and maintain an e-filing system
- Update and maintain office procedures.

Experience
- Proven experience as an administrative assistant or relevant role
- Proficiency in MS Office (MS Excel in particular). Must be comfortable using and formatting Excel spreadsheets
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills, with a good team spirit and the ability to work seamlessly alongside others
- Strong organizational skills with the ability to multi-task

**Skills**:

- Organizational skills: Ability to effectively manage time, prioritize tasks, and stay organized in a fast-paced environment.
- Typing skills: Ability to type accurately and efficiently.
- Data entry: Experience in entering data into computer systems accurately.
- QuickBooks: Familiarity with QuickBooks software for basic bookkeeping tasks.
- Office equipment: Proficient in using office equipment such as printers, scanners, fax machines, etc.
- Administrative skills: Strong administrative skills including managing calendars, scheduling appointments, and coordinating meetings.
- Phone etiquette: Excellent phone etiquette with the ability to handle calls professionally.
- Computer literacy: Comfortable using computerized systems for various tasks.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you meet the above requirements and are interested in joining our team, please submit your CV for consideration. We look forward to hearing from you

**Job Types**: Part-time, Temp to perm

**Salary**: £13.50 per hour

Expected hours: 12 - 16 per week

**Benefits**:

- Company pension
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Cranleigh (required)

Ability to Relocate:

- Cranleigh: Relocate before starting work (required)

Work Location: In person

Expected start date: 08/04/2024

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