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Postgraduate Research Administrator

4 months ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

College of Medical and Dental Sciences

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Permanent

Closing date: 1st May 2024

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Role Summary**

The College Graduate School sits within the College’s Research Office in the College of Medical & Dental Sciences and is responsible for the delivery of PhD, MD, MRes and MSc by research programmes. The College Graduate School has a College PGR (Postgraduate Research) lead plus Institute PGR leads who have academic responsibility for postgraduate researchers across the College.

The post holder will be the main administrative point of contact for postgraduate research matters within the Institute of Cardiovascular Sciences and School of Nursing, having direct contact with postgraduate researchers, supervisors, PGR leads and management team and staff from University Centre including Registry & Admissions.

**Main Duties**

**Institute Postgraduate Research administration and management**
- Responsible for reporting and recording postgraduate researcher attendance in accordance with UKVI guidelines and programme requirements.
- Responsible for the administration of the Annual Progress Review of PGRs to include distribution of reports to co-ordinators, collating student progress review decisions, completing End of Session and follow up on any actions arising.
- Organise and participate in the Institute PGR Committee Meetings and taking minutes.
- Ensure correct processes are followed in regard Leave of Absence & Extension requests, Reasonable Diligence, maternity and paternity leave, sickness and plagiarism.
- Regular communication with the Operations Manager (PGR) to ensure compliance with College policy and procedures and cascade information to both academics and postgraduate researchers within the School.

**MRes Programme Support**
- Responsible for update and maintenance of student data e.g. module registrations.
- Responsible for allocation and maintenance of student groups/optional elements.
- Responsible for production and presentation of student handbooks.
- Responsible for the maintenance and update of the virtual learning environment.
- Responsible for dissemination of accurate data to stakeholders.
- Act as the primary contact for stakeholders (internal and external).
- Responsible for reporting and recording student attendance in accordance with UKVI guidelines and programme requirements.
- Responsible for the administration of student assessments in accordance with College and University requirements - reporting non-compliance where necessary.
- Have shared responsibility for the maintenance and update of the programme delivery plan and associated processes and procedures.
- Have shared responsibil