Administration Assistant

3 weeks ago


Glasgow, United Kingdom Anderson Strathern LLP Full time

An exciting opportunity has arisen for a Administration Assistant based in our Glasgow office reporting the CPT Coordinator.

This role will contribute to the smooth running of the Central Processing Team’s work, collaborating with PA Services and with all departments to fulfil the changing needs of the business.

You will be responsible for
- Contribute to the smooth running of the Central Processing Team’s work, including processing of incoming and outgoing mail, copying, scanning, printing, filing and archiving
- Supporting the preparation of bulk documentation, files, and bundles
- Using PDF Docs to put legal bundles together, paginating papers, and reduce file sizes
- Providing ad-hoc cover for reception
- Monitor stock levels of all stationery items and order replacement stock as required
- Making hand deliveries
- Assisting with Legal PA duties (including dictation, formatting and amending documents, raising invoices, and completing Cashroom forms)
- Assisting with ad-hoc departmental projects
- Working effectively and efficiently with other CPT team members

What you will need to succeed
- Excellent IT skills, including advanced MS Office, particularly formatting in Word documents, the use of Outlook, and Excel.
- Ability to coordinate multiple tasks and projects demonstrating strong organisational skills
- Good communication skills with the ability to liaise and work well with partners, fee earners, business support staff, and other secretaries
- Be a team worker who can also work using your own initiative
- Manage all resources available to you providing timely responses to all CPT and requests
- A genuine desire to develop a career within a professional office

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location



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