Office Administrator

4 months ago


Chapel Allerton, United Kingdom Blueprint Recruit Ltd Full time

Key tasks and responsibilities:

- Maintaining and organising company records.
- Writing accurate minutes of any meetings that take place within the company. Including staff, senior management and board.
- Create and update records of project participants, personnel and stakeholders.
- Ability to create spreadsheets with formula and charts for data anaylsis and presentations.
- Accurate data input on project specific database and online project reporting portals.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Managing reception and the company office effectively.
- Managing the administrative requirements of projects for the company and its management.
- Handling enquiries and providing information about the companies projects and programmes.
- Efficient management of electronic and paper-based records, files and evidence as required by the company.
- Scheduling meetings within the company, preparing agenda, and reminders for meetings.
- Oversight of office inventory, including ensuring an adequate supply of consumables, such as stationery or printer ink.
- Coordination with the companies suppliers of services.
- Directing, reviewing, and optimising office operations to increase accuracy, productivity, efficiency and reduce costs.
- Submit timely project reports on specified online portals.
- Prepare presentations as assigned.
- Produce quality reports and able to submit prior to due dates.
- Comply with relevant legislations and all the companies policies and procedures.
- Work flexibly on occasional evenings as may be required to meet the needs of the companies Management and Board of Trustees.
- Perform other reasonable duties required by the Line Manager and/or Chief Executive.
- Minimum of 2 years experience of working as an Administrator in a busy working environment.
- Accurate data input and database management.
- Exceptional verbal and written English communications skills.
- Effective interpersonal skills.
- The ability to work methodically, maintain standard process and procedures; and implement new processes and procedures when needed.
- Proactive, organised approach to multitasking.
- The ability to solve problems with minimum supervision and take ownership and responsibility when required for specified areas of work.
- The ability to work flexibly to meet the companies needs.
- The ability to work to tight deadlines and be able to achieve individual, team and organisation targets, whilst maintaining a high quality of service to stakeholders.
- Ability to promote the company to, and engage with, a wide audience of internal and external stakeholders.
- Proficient in Office, 365, Outlook, Excel, Power Point and Databases.
- Ability to provide accurate and up-to-date information about company projects and programmes to stakeholders.
- Ability to establish a constructive rapport with walk-in customers and external stakeholders visiting.
- Ability to research community events and opportunities for the company to engage with stakeholders.
- Ability to work flexibly and as a part of the team.
- Self-motivated, able to work proactively with less supervision.
- Professional appearance, courteous manner, and clear, friendly phone voice.
- To participate proactively in team meetings, regular supervision and annual performance appraisal.
- Must live within a 30 minute commute.

25 days holiday plus stats per year.

**Salary**: £24,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- No weekends

**Experience**:

- office administrator: 3 years (required)
- Microsoft Office: 3 years (required)

**Language**:

- English (preferred)

Work Location: In person


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