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Administrative Assistant

4 months ago

Nottingham, United Kingdom The Manor Residential Home (Arnold) Ltd Full time

**JOB DESCRIPTION** — Administration Assistant

**Responsible to**: Registered Manager

**Hours -** 25 Hours Per Week

**Rate of Pay**: £10.00 - £11.00 per hour depending on experience

**Purpose of position**:
To assist the Registered Manager and Deputy Manager in the running of the day to day administrative operations of the home. This includes all admin tasks for managing staff and residents.

**Principle Responsibilities**
- To help with putting care plan folders and documentation together for new admissions.
- To assist management and staff with any admin support from answering phones, assisting relatives, printing off paperwork.
- Updating the Provider with end of month payroll information and invoices.
- Assist and manage the care homes training programme.
- Assist and manage with staff recruitment, reference checks and inductions.
- Monitor equipment log and chase contractors for overdue/upcoming servicing of equipment.
- Update annual Policies
- Update COSHH File
- Update Business Continuity Folder
- Ensuring all staff are trained with fire drills and in-house fire training.
- Ensure staff files are complete and upto date

**MUST HAVE**

Preferable: Experience in working in a care home setting

Good communication skills

Good skills in Word, Excel, Powerpoint, Scanning Documents and Printing

Good skills in using computers, technology, smart phones and downloading apps and fixing general issues, whatsapp etc..

**Must be able to multi-task in a high paced environment**

**General**

All staff are required to respect the confidentiality of all matters that they might learn in the course of their employment. All staff are expected to respect the requirements under the Data Protection Act 1998. All staff must ensure that they are aware of their responsibilities under the Health and Safety at Work, etc Act 1974.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £10.00-£11.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Nottingham, NG5 8FB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Admin Assistant