Finance Assistant

1 month ago

Bristol, United Kingdom KETS Quantum Security Ltd Full time

We are seeking a Finance Assistant to join our expanding team in Bristol.

**What we do**

At KETS Quantum Security, we are combining the power of quantum technologies with the scalability and practicality of integrated photonics to fix some of the biggest security problems facing some of the largest organisations on the planet.

**Working at KETS**

We pride ourselves on the supportive and nurturing environment that we have within KETS, the freedom to speak up and be heard and our passion to innovate and disrupt both from a technological perspective and also from the perspective of our people and culture.

Our values are focused on constantly adapting to a changing landscape, trusting ourselves and each other, connecting together, continuous development and security. In a fast-moving industry, we are expected to adapt quickly, but these values act as a compass to ensure that our people are always central to our culture.

We trust each other to be in the right place at the right time and to do the right thing, which means that everyone can balance their work and home commitments in a way that works best for them.

We have a host of benefits like flexible working from day one, a great pension scheme, share options, enhanced family leave and sickness leave, 28 days holiday and more. You can read more about our benefits and our values on our website.

**What we’re looking for**

As a Finance Assistant, you will be responsible for performing the core bookkeeping and accounting within our organisation, maintaining financial records, and ensuring they are accurate and current. You’ll oversee and keep appropriate documentation on payroll, bank transfers, NICs, VAT returns and invoices, and manage the purchasing process and the bill run.

You’ll also manage the inventory and fixed asset registers, which is pivotal in ensuring current records and will involve close working with the tech team.

You will need to be based in or near Bristol, as there are core responsibilities which will require you to visit the office regularly. However, you’ll still benefit from the autonomy and flexibility of our flexible working policy.

You will play an integral part in our team, and your main responsibilities will be:

- Core bookkeeping: recording and reconciling all financial transactions: processing payments, invoices, income and receipts; and entering all financial data into Xero and respective archive location on Google Drive;
- Checking and updating ledger balances, including month/quarter/year-end accruals and prepayments;
- Maintaining and updating inventory and fixed asset records;
- Performing regular inventory counts and stock checks, liaising with the tech team;
- Locating or tracking invoices, receipts, purchase orders and other financial records;
- Verifying the accuracy of financial data and maintaining records of supplier contracts;
- Processing POs, bills, team expenses, and other finance documents, ensuring bills and invoices match approved POs;
- Completing VAT returns, including EC and overseas requirements;
- Communicating with relevant suppliers to process invoicing or payment queries;
- Collating documentation and records needed for grant or contract fee claims;
- Ensuring that financial records meet company standards and policies.

**The skills and experience you’ll need**

To be successful in this role, applicants must have experience working in an accounting or finance department, particularly in a smaller company setting where they were, ideally, exposed to the various roles within finance and accounting.

Relevant experience includes:

- Experience in a similar role for 1+ years (essential);
- AAT-qualified (essential);
- Experience in (essential):

- hands-on bookkeeping and financial management;
- end-to-end purchasing and bill processing;
- handling sensitive company information. Building and maintaining relationships with both internal and external stakeholders;
- inventory accounting and management, including cycle and complete counts, ideally in a similar industry.
- CIMA-qualified/part-qualified (desirable);
- Familiarity with start-ups and knowledge of manufacturing and production processes (desirable).

You should exhibit the following skills with reasonable support from your manager and team members.
- Attention to detail to enter correct data into financial records and recognise errors;
- Mathematics skills for accurate record-keeping;
- Administrative skills for filing financial records;
- Proficiency in Microsoft Office (essential), Xero (essential), Google Workspace and Asana or other task management tool (desirable);
- Multi-tasking and organisational skills to manage different financial duties, including the ability to prioritise tasks to meet deadlines;
- Interpersonal skills for dealing with suppliers and the broader team at KETS;
- Good communication skills, verbal and written, to communicate financial information in understandable ways;
- Bias for using your initiative;
- F

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