Club Secretary

**Job Title: Club Secretary**

Reports to General Manager

Key Contacts Internal - Head of Departments, First Team, Academy, Community

Key Contacts External - The Scottish Football League, The SFA, SPFL, PFA

Location / Requirements Based at Greenock Morton Football Club Offices located at Cappielow Park, Sinclair Street, Greenock, PA15 2TY together with regular duties at the Clubs First Team Training Ground and Academy. Due to the nature of the post, evening and weekend work will be required based around the Club’s home First Team fixtures.

Hours/ Remuneration - 40 hours - Remuneration commensurate with skills and experience.

Job Purpose To oversee and carry out the football administration duties of the football club, primarily focusing on the First Team, as well as where required assisting with the Clubs operations, ensuring policies and procedures are implemented in line with best practice.

**Duties and Responsibilities**
- To facilitate and deliver the registration and re-engagement of all First Team players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using when required UEFA & FIFA procedures.
- Responsible for ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time. To ensure all internal operating manuals, procedures and guidelines are developed and updated.
- Co-ordination and maintenance of all disciplinary matters and records, including where necessary preparation of appeals.
- Act as the main contact person for both general member and club queries, as well as keeping our membership, season ticket, and general ticketing systems in order and accurate.
- Maintain and keep up to date all Players’ medical insurance and physio records, ensuring management are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
- Management of all the various procedures within the SFA / SPFL system.
- Liaison with all football bodies, i.e. day to day contact with The Scottish Football Association, Scottish Football League, Both the Highland & Lowland League, The PFA and other relevant authorities and attend meetings as and when required.
- Organise logistics for all away fixtures for the first team, football management and Directors, confirmation of MFC directors’ home and away attendance. Confirmation of away opposition board room attendance, arrival times and dress code.
- To manage the scheduling of all First Team competitive & noncompetitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches when required.
- Management of the data information relating to the First Team payroll, including bonuses and the recording of effective contract changes and triggers.
- Attendance at all first team home matches and liaison with away clubs for home and away matches.
- Other duties outside of this specification as directed by the General Manager or Directors.
- To lead the operations of all match days at the stadium working in partnership with the Safety Officer to ensure stewards, medical staff and match day staff and volunteers are organised.
- To forge a strong relationship with the Safety Advisory Group, always ensuring compliance.
- To oversee the annual certification of stadium infrastructure including the Structural Survey, Crush Barrier Testing, Boilers, Fire-Fighting Equipment, PA Systems, Emergency Telephones, CCTV, Turnstiles, Emergency Lighting & Alarms.

**Personal Specification**

General - Business management certificate preferable with a focus on business administration or similar, and/or -Previous 3 years’ experience in a similar role, proficient on payroll systems, and with the ability to demonstrate a high level of numeracy and literacy. - Excellent IT skills including Microsoft Office, database/CRM experience, cash handling and creditor management.

**Qualifications**
- Valid full (UK) driver’s licence
- Advanced DBS Disclosure

**Skills, Knowledge & Experience**
- IT skills to include the ability to use Microsoft Office (Excel, Word and Outlook)
- Previous experience of events operations
- Knowledge and experience of policy development and implementation
- Experience of working in a professional sports club
- Experience of complying with SPFL operational requirements
- Strong organisational and administrative skills
- Excellent communication skills
- Accurate timekeeping skills

**Attitude/Behaviours**
- Takes responsibility for ensuring a high quality of work
- A genuine team player who will support and motivate other members of the team
- An adaptive individual who can cope well in high pressure situations
- A proven ability to multitask and manage multiple projects

**Personal Qualities**
- Hardworking, Honest and Enthusiastic
- Metic