Finance Controller

4 days ago

Chadwell Heath, United Kingdom Redspot Care ltd Full time

**Redspot Care suppliers/providers of quality health and social staff to the NHS, Private, local authorities and CCGs nationwide are seeking an experienced Finance Controller.**

Weekly Payroll (Supervise)

Supervise and maintain an efficient working system for the processing of the payroll and monitor the hours paid.

Ensure that procedures and good practices are followed by the payroll clerk

Process periodic spot checks

Ensure that deductions from staff are processed, for loan repayments, rental recovery, etc.

Awareness of the current changes to employment legislation.
- Processing of payments via BACS
- Processing of PAYE payments

Month Payroll (Supervise)
- Maintain monthly payment records for all monthly paid staff.
- Maintain outstanding loan records for monthly paid staff.
- Process payments via Bacs
- Process the payroll journal in the Nominal Ledger
- Process PAYE payments

Petty Cash

Obtain all invoices and petty cash receipts.

Keep a record of all cash receipts and expenses and update them to Sage.
- Reconcile the petty cash box. (not the nominal petty cash)
- Process the petty cash reports from Personnel
- Process the petty cash reports other branches.

Purchase Ledger (Supervise)
- Process the invoices and credit notes onto Sage
- Ensure invoices are authorised before payment is processed.
- Process all payments onto Sage
- Maintain the different cost centres
- Reconcile accounts and review aged debtors reports on a monthly basis
- Create and maintain report printouts in Sage Lin50.

Sales Ledger (Supervise)
- Supervise and maintain an efficient working system for invoicing
- Ensure procedures and good practices are followed
- Ensure all invoices are accurate and a low level of credit notes are maintained
- Ensure credits are justified, authorised and recorded.
- Liaise with the Operation Managers for the shortage of hours invoiced.
- Ensure invoices are raised on time, according to the annual invoice calendar.
- Ensure a good system of product codes are maintained and product prices are updated
- Liaise with Clients regarding any invoice issues, as required.
- Create and maintain report printouts in Sage Lin50.

Invoice discounting/ Factoring (Supervise)
- Send all factoring invoices electronically, and check for any errors
- Monitor Ledger line on a daily basis and take the necessary action on any queries or messages.
- Monitor sales and remittances on Ledger line
- Ensure all transactions processed in Ledger line are transferred to Sage
- Ensure that Sage factoring accounts reconcile with the ledger line.

Banking (Supervise)
- Take cheques and cash to the bank as required
- Process cheque receipts into the Sales Ledger
- Banking for the group.

Fixed Assets

Keep a record of all assets purchased

Credit Control(Supervise)
- Supervise and maintain a working system for credit collection
- Ensure statements are sent on a monthly basis
- Monitor the queries being resolved by the Credit Controller
- Monitor the progress of collections
- Review the sales debts on a monthly basis and decide if legal action is required.
- Produce monthly management accounts including recommendations.

Other Departmental duties
- Organise Departmental Meetings and keep a record of the minutes
- Organise training
- Maintain documentation in a Master File, for the procedure of raising invoices and credit notes.
- Evaluate Employee training needs
- Supervise a team of six people
- Set targets and standards
- Arrange for work to be covered for sick leave and annual leave
- Maintain Staff Appraisal and Supervision including records
- Set up a Profit and Loss Account for new projects.
- Liaise with the accountant on any financial issues.
- Analyse and review income and expenditure across the group.
- Prepare monthly management accounts for the CEO.
- Prepare the financial statements for the accounts’ annual audit.
- Prepare regular cash flow statements.
- Prepare tender financials
- Reply to outside enquiries relating to financial matters, as required

Others responsibilities:

- Top up Franking Machine credit, and monitor all postal expenses
- Ensure VAT forms are filled in for other Redspot VAT Registered Companies
- Process payments for staff loans and arrange repayment deductions from payroll.
- Participate in the choice of new software for the company.
- Assist the Directors with any financial queries.
- Ensure that all creditors are paid on time
- Ensure that the Inland Revenue is paid on time.
- Produce P46s,P35 etc
- Attend Managers Meetings.

Financial Reports
- Supply actual sales figure on a weekly basis with a breakdown of factoring and non factoring
- Supply monthly analysis of sales hours per client group.
- Supply six weekly forecasts on sales and expenses
- Supply an annual invoice calendar of all sales to be invoiced
- Supply other sales reports as requested.
- Produce weekly variance reports (invoiced hours vs Paid hours)
- Monthly management accounts.
- Audit reports

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