Team Assistant

3 weeks ago

Langley, United Kingdom Parkside Recruitment Full time

Reference:
- 40266CXJ- Sector:
- Administration, Administrator- Salary:
- £30,000 to £36,000 Per Annum- Town/City:
- Langley- Contract Type:
- Permanent- Date Posted:
- 04/05/2023 11:19:00Working with a global brand to provide an efficient and effective purchasing administration ensuring adherence to corporate standards and supporting the administration of necessary facilities, car fleet and Health & Safety activities

Hybrid role 3 days in the office 2 from home.

**Purchasing**
- Responsible for purchasing and the businesses adherence to corporate standards
- Responsible for request for quote and negotiations and documentation to be maintained in line with quote requirement and Supplier Decision Sheets (SDS) based on policy
- Conclusion of contract, including vendor onboarding
- Issue Purchase Order to supplier
- Support invoice query resolution on price discrepancies
- Amendments to POs in SAP to match with invoice
- Contract maintenance and re-tendering
- Supplier KPI reporting
- Cost analysis/cost saving report

**Facilities Administration including**
- Manage facilities related service contracts such as catering, vending and cleaning.
- Manage all Planned Preventative Maintenance and seek opportunities to improve service levels. Ensuring that all capital projects and contracts are delivered within budgets, specifications and agreed timescales.
- Ensure requirements are met and ensuring risk assessments and method statements are provided when required.
- Ensure all works are conducted by following relevant statutory requirements, health & safety legislation, building regulations and procurement policies.

**Health and Safety**
- A member of H&S team and in so ensuring that H&S requirements are met within the business.
- Take on the role of Chief Fire Warden of the Fire Marshalls.
- To co-ordinate fire evacuations at sites when required.
- To assess completed Workstation assessments and provide additional equipment when necessary.

**Car Fleet**
- Manage and co-ordinate all car related administration
- Co-ordinate the completion of quarterly car reports all driving licence checks with service provider.
- Management of all company car orders, extensions and returns

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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