Accounts Assistant

3 weeks ago

Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

Based in the Payments Department, your main duty will be to process high volumes of invoices and to reconcile supplier statements to meet with the Public Sector Payment Policy. You may also be required to provide cover to other areas within Financial Services, such as credit control.

You should be computer literate and have previous experience of work in an office environment. With a minimum of five GCSE’s at A-C grade including Maths and English, this role provides an ideal opportunity for a person with previous purchase ledger or credit control experience.

The successful applicant will be able to demonstrate a confident & courteous telephone manner and excellent keyboard skills. An aptitude for working with figures and attention to detail are important but full training will be given.

To process supplier invoices by use of the Finance Ledger System with speed and accuracy. Matching invoices to purchase orders and receipted goods / services with detailed check of correctness.

Liaison between external suppliers and trust staff at all levels to resolve queries.

To assist with the issue of all Trust invoices, ensuring compliance with statutory rules related to VAT and contractual requirements.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

To process supplier invoices by use of the Finance Ledger System with speed and accuracy. Matching invoices to purchase orders and receipted goods / services with detailed check of correctness.

Liaison between external suppliers and trust staff at all levels to resolve queries.

To assist with the issue of all Trust invoices, ensuring compliance with statutory rules related to VAT and contractual requirements.

To initiate and action credit control procedures to achieve prompt payment so maximising inward cash flow for the Trust

Registering received invoices and despatching to the relevant department for authorisation.

Dealing with supplier queries relating to non-payment of invoices where there is a Trust cash flow problem. Trying to balance Trust procedures with maintaining good supplier relations to ensure contract prices are kept and prompt delivery of goods and services maintained.

Assist with credit control and the production of reminder letters.

Participate in the daily routine of debtor management, including the preparation of data for input to the sales ledger, inputting data and checking and validating data after entry.

Entry of receipts to the sales ledger

Liaison with the other departments to resolve invoice queries using the Financial Ledger, photocopier and scanner to transfer information in a timely fashion to ensure prompt payment of both debtor and creditor invoices.

Filing of invoices and related documents.
- Preparation of documents for archiving by packing and labelling large boxes and removal to basement storage area using trolley.

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