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Purchase Ledger Clerk
4 months ago
**Purpose**:
To manage the purchase ledger activity for all legal entities within the Group, including the processing of vendor invoices in a timely manner, matching of purchase orders/receipts, managing vendor accounts, and ensuring efficient workflows. To work hand in hand with the Finance team to deliver accurate and reliable management reporting.
**Key Responsibilities/Accountabilities**:
Managing the daily processing (scanning, matching, coding and posting) of vendor invoices within the ERP platform.
Oversight, control, and management of vendor details stored on the ERP platform, ensuring information remains up to date, accurate and secure.
Undertake periodic reconciliation of vendor account statements against system-held information and liaise with vendors where appropriate.
Perform weekly creation of upload file for due (and ad-hoc) vendor payments, to be imported into the online banking system for review and approval, ensuring timely and accurate ledger postings and vendor remittance distribution.
Responsibility for monthly processing of employee business expense claims in line with the company’s business expense policy.
Responsibility for accounts payable ledger management, running weekly aged creditor reports to aid housekeeping of vendor accounts, ensuring dated, open and unmatched balances are investigated frequently.
Maintenance of purchase order ledger (non-receipted, dated, partially receipted orders), frequently reviewing, investigating, and taking appropriate action to close open orders, and liaising with originators within the business where necessary.
Oversight of day-to-day Goods Received Not Invoiced (GRNI) reporting, both inventory and non-inventory receipts, with the goal of investigating and performing corrective entries where necessary to ensure completeness and accuracy of ledgers.
Responsibility and management of all intercompany vendor accounts, performing monthly payment proposals, creation of payment files, and accurate ledger postings.
To carry out any other work or task determined to be within your level of competence, to meet the needs of the business.
Working within all company policies and procedures, including Health and Safety, Food Safety, Authenticity, Legality and Quality Standards.
**Training/Qualifications**:
N/A
**Skills/Aptitude**:
Experience in a similar role and environment
Numerical dexterity, accuracy
Proficient data input skills
Basic understanding of purchase ledger and accounting requirements
Basic office skills
Basic use of Excel
**Core Values/Behaviours**:
Integrity:
- Sets example to others through positive behaviours and good engagement;
- Open, honest and calm - even under pressure;
- Respect diversity and be open minded;
- Caring and Empathetic towards others;
- Trustworthy and reliable with good moral standards - doing the right thing, even when no-one is looking.
Responsibility:
- Embrace change with an open mind;
- Adaptable and polite;
- Proud to respect our environment, our resources and our community;
- Take Personal Ownership of issues;
- Ambition to exceed personal and team goals;
- Driver of your own self-development.
Collaboration:
- Contribute to the team goals and effectively communicate in a timely manner;
- Freedom to speak up and challenge appropriately;
- Flexibility to work across different teams and functions;
- Accountability for personal & team performance;
- Innovate, adapt and reduce all forms of waste, guided by data and experience.
**Job Types**: Part-time, Permanent
Pay: £15,184.00 per year
Expected hours: 20 per week
**Benefits**:
- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Life insurance
- On-site parking
- Referral programme
- Sick pay
**Education**:
- GCSE or equivalent (required)
**Experience**:
- Administrative: 2 years (required)
- Data entry: 2 years (required)
- Accounting software: 2 years (required)
Work Location: In person
Application deadline: 31/05/2024
