Warehouse Supervisor

2 weeks ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

***

**JOB TITLE: WAREHOUSE SUPERVISOR**

**KEY RESPONSIBILITIES**:

- To provide professional warehousing supervision as part of the Supply Chain Team. To plan, organize and execute and/or supervise all warehouse activities to assure on time goods inwards processing, receipting, long and short term storage, picking, packing and shipping of all materials in coordination with platforms/sites and user departments (e.g. Project or Operations Materials Control)
- Management of materials receipt, storage, issues, related documentation
- Management and supervision of warehouse staff
- Materials data update in computerized materials system - Receipts and manifests
- Co-ordinate load list for shipping materials
- Manage the receiving and manifesting of materials outgoing and inbound.
- Communicate with PMC on load out schedule and back load.
- Control of container hire & transport for outgoing materials
- Control all customs documentation for all incoming and outgoing goods.
- Guiding and training the subcontractor staff for material handling
- Co-ordinates with procurement/projects/materials control for all warehousing matters
- Collect all necessary information on the materials being received such as shipping notifications, packing lists MTC’s and Inspection Release Certificates and coordinate necessary activities to receive material at warehouse.
- Ensure compliance with statutory regulations including HMRC, COSHH, IDMG and IATA
- Ensue that materials and equipment are correctly prepared for either sea or air transport.
- Ensure all containers are packed in accordance with O&GUK guidelines.
- Liaise with procurement/materials controllers for the speedy dispatch of materials.
- Inspection of received consignment documents against related Purchase Order
- Consignments unloading in assigned area(s)
- Received Items quantities and specification verification.
- Prepare Overage, Shortage, Non-conformance, and Damage reports, if any, and follow up for resolution with procurement/material control
- Arrange to locate the received materials as per their nature.
- Carry out and monitor preservation of materials in stock as per prescribed procedures for preservation and/or according to vendor requirements.
- Arrange to issue / transfer materials as required after authorization verification.
- Update materials inventory system after receiving, issuing and location changes for the materials.
- Co-ordinate with both the external auditors (Client) as well as internal auditors for the scheduling of the audit and completion of the same. Ensure that all Corrective Action Report (CAR) is closed (in case of Car issued)
- Maintain copies of all certificates, procedures, purchase orders, material transfer notes in an easily accessible location for the audit process by giving proper index/file name
- Monthly inventory to be conducted and stock of materials have to be addressed to all in the distribution matrix.
- Warehouse service provider invoice compliance checking
- Ensure that all HSE requirements are clear and incorporated into the warehousing process.
- Responsible for personal and office/warehouse/3rd party premises safety
- Perform any related duties as assigned by supervisor.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Experience in similar materials management roles ideally within the Oil and Gas industry.
- Experience of using Materials Management and Equipment Tacking systems.
- Working knowledge of HMRC regulations related to the movement of materials to/from the UKCS.
- Strong communicator who works effectively as part of a team.
- Proactive and collaborative approach, able to use own initiative.
- Highly organized & detail orientated individual.
- Must be flexible in approach to work, conscientious in the control of documentation and possess the ability to change priorities as and when the business needs dictate.

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