HR Administrator

4 days ago

Havant, United Kingdom Workshop recruitment Full time

**Havant**

**£24-26.5K**

In this role you will supply human resources administrative support to a busy organisation. You will support a team of two HR professionals, with staffing levels circa 200. Excellent administration skills with a sound knowledge of HR required to succeed in this role.

**Duties**
- Assist with the collation and administration of the monthly payroll, including checking the company’s internal system against absence and holiday records, ensuring accuracy of overtime and forwarding all documentation required by payroll processing.
- Maintain HR records, including ensuring all documentation is received from employees and processed in an accurate and timely manner and correctly filed.
- Oversee the DBS checks process, ensuring they are received in a timely manner for all relevant personnel.
- Support recruitment activities assisting with exit interviews, liaising with recruitment agencies to arrange interviews, maintaining applicant details, preparing documentation for interviews, assisting with interviews, generating contracts and preparing induction packs.
- Assist with ensuring DSE assessments are undertaken and logged in a timely manner and any equipment/adjustment requirements are seen through to completion.
- Assist with the administration of occupational health appointments including collating information for referral forms, advising employees of appointments and logging of health information.
- Provide general clerical and administrative support to the HR team, including specific responsibility for drafting leaver’s information and reference letters responses.
- Assist with vehicle tracker checks to ensure employers are following the procedures
- Undertake the administration of information required to ensure employees are qualified/fit to drive Company vehicles, for P11D/insurance purposes and with regard to reclaiming of any monies due from employees when Company vehicles are damaged.
- Assist with investigation meetings and disciplinary and grievance cases, including helping with the collation of meeting agendas, minute taking and issuing of letters/paperwork.
- Assist with the provision of advice to managers and employees regarding terms and conditions of employment and the operation of HR policies and procedures.
- Ad hoc HR project work as and when required and participate in the implementation of processes and procedures.

**Skills and Knowledge**
- Excellent administration and organisational skills
- Competent with Microsoft Office, in particular strong excel skills (including setting up spreadsheets, use of formulas, pivot tables etc)
- Good interpersonal/communication skills
- Demonstrate discreteness and a high level of confidentiality
- Must be able to gather full information, identify issues and ensure correct escalation procedures are followed to resolve queries in a timely manner
- Excellent attention to detail
- Ability to work under pressure to deadlines and juggle a varied and busy workload

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