Administrator for Private Family Office
3 weeks ago
**ASAP**
**Start Date**
**Administrator for Private Family Office**:
- REFERENCE:
- VB16013- LOCATION:
- LONDON, WEST- JOB TYPE:
- PERMANENT- SALARY:
- £30,000 - £35,000***Main Duties and Responsibilities**
**Administrative Duties**:
- To be responsible for complex diary and scheduling management.
- To be responsible for creating and maintaining effective electronic and hard copy filing systems including the development and maintenance of all contact databases.
- Arrange and support input into meetings by the preparation and dissemination of appropriate documentation.
- Providing support to the Employer in personal tasks.
- Providing administrative support to other members of staff, including diary management, travel and accommodation booking, and monthly expense claims.
- Reminding the Management of important tasks and deadlines.
- Liaising with staff and suppliers.
- To ensure that the administrative procedures are adhered to.
**Diary and Scheduling**:
- To ensure the weekly schedule is done in due time and disseminated to all relevant people.
- To be responsible for the management of all the Family’s diaries, electronic and paper, ensuring they are kept up-to-date at all times to prevent missed entries and meeting clashes.
- Booking and arranging transport including flights, taxis, drivers, trains, private planes.
**Financial Management**:
- To pay bills and keep accurate recording sheets.
- Recording and submitting monthly expense claims.
**Project Management**:
- To be involved in projects as required. To deliver specific tasks to contribute to projects in a timely fashion, ensuring all necessary follow up is progressed to enable timely response to deadlines where appropriate.
**Personal Development**:
- Extend existing competences through participation in an appraisal system, identifying learning goals with line manager and document annually in a personal development plan.
**General Duties**:
- To provide cover during periods of absence of other staff.
- Other duties appropriate to the post, as delegated by the Employer, CFO and Chief of Staff.
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