Receptionist

6 months ago


Manchester, United Kingdom Ministry of Justice Full time

Salary 1
- £22,096 - £24,718

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- North West

City/Town 1
- Manchester

Building/Site 1
- JSO Redfern Building 30 Hanover Street Manchester, M4 4AH

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 2 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

There will a rota which involves working till 7pm on a 1-in-9 week rota and also 2 roles that require an 8.30am start also on rota basis.

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

*


  • Receptionist

    5 days ago


    Manchester, United Kingdom Huntress Full time

    An excellent opportunity for a professional Receptionist to join a client of ours in Manchester city centre. Various dates for holiday cover. The Role: My client is looking for an experienced Receptionist to join their friendly team and work on their front desk reception. The role will include meeting and greeting and answering the switchboard. This is an...

  • Receptionist

    1 week ago


    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    A Top 50 National Law firm with a strong Private Client & Commercial presence in the North are looking to appoint a Receptionist & Facilities Assistant to their growing Manchester team. Job description for Receptionist / Facilities - Front of house duties - dealing with phone calls, meeting and greeting visitors - Delivering exceptional customer service -...

  • Receptionist

    7 days ago


    Manchester, United Kingdom Gold Group Full time

    **Receptionist** Manchester £24,000 - £25,000 **Brief** Receptionist needed to join a leading systems, engineering and technology consultancy to deliver front-line operational services. As a Receptionist, you will provide comprehensive support to the local office, group leaders, project and business managers to ensure the continued smooth running of...

  • Receptionist

    6 days ago


    Manchester, United Kingdom Get Recruited (UK) Ltd Full time

    **RECEPTIONIST** **LEVENSHULME** **Up to £21,000 + Excellent Benefits** **THE OPPORTUNITY**: Get Recruited is working with a vibrant and expanding company based in Levenshulme who are looking to expand their existing team with an experienced Receptionist. As a Receptionist you will be providing visitors and clients with an excellent service and...

  • Receptionist

    7 months ago


    Manchester, United Kingdom Bridge of Hope Full time

    We now have exciting opportunity for a Receptionist/Coordinator to join one of our major client's team based in the Manchester area. **Title: Receptionist** **Location: Manchester_M1** **Pay Rate: £11ph PAYE** **Start Date: 25**th** Jan** **Shift Pattern: 8am till 5pm** **Duration: 25th & 26th January** *** - General Receptionist role - First point...

  • Receptionist

    3 days ago


    Manchester, United Kingdom Search Consultancy Full time

    **Receptionist** Manchester £10 per hour 8.00am - 16.30pm Monday to Friday **Receptionist based in Prestigious City Centre Office.** Working on the very corporate Front desk, based City Centre, you will be responsible for - Meeting and greeting visitors - Announcing guests - following security procedures - dealing with couriers - Booking meeting rooms -...

  • Receptionist

    5 days ago


    Manchester, United Kingdom Search Consultancy Full time

    **Temp Receptionist** Manchester City Centre Various Sites £10-£12 per hour I am looking to recruit a receptionist to help with ad hoc cover at various sites and various locations in Manchester. The roles involve meeting and greeting clients dealing with security procedures dealing with couriers announcing visitors Booking meeting rooms This role...

  • Receptionist

    7 months ago


    Manchester, United Kingdom Jobstore UK Full time

    **Jobstore UK** is recruiting for a Receptionist to join our clients leading distribution team in **Manchester.** This is an immediate start for a receptionist to undertake a holiday cover assignment that may lead to a longer term permanent opportunity. The Receptionist will be responsible for the following: - Welcoming visitors to the site and talking...

  • Receptionist

    7 months ago


    Manchester, United Kingdom Nuffield Health Full time

    HEAD OFFICE Receptionist Receptionist Manchester Didsbury | Reception | Permanent | part time £22,755.20 pro rata 16 hours per week As the UK’s largest Healthcare Charity, we’re here to help look after the wellbeing of the nation. And as the face of Nuffield Health, you’ll help people feel at ease and find their way to where they’re meant to be....

  • Receptionist

    8 months ago


    Manchester, United Kingdom Mitie Full time

    We are on the lookout for a professional, welcoming, and experienced Receptionist to join our team. You will perform reception, administration, and secretarial duties efficiently and effectively on behalf of the building in which you are located in. As a Receptionist, you will be in charge of managing documentation and ensuring it is stored in the...

  • Receptionist

    2 days ago


    Manchester, United Kingdom Aspire Recruitment Full time

    **Receptionist Manchester £10.20 per hour Full-time, Temp-to-Perm** We are recruiting for a Receptionist for a charity based in the City Centre of Manchester. You will have previous reception or administration experience; you will be skilled using Microsoft Office systems including managing online calendars and booking Zoom meetings. You should have access...

  • Receptionist

    5 days ago


    Manchester, United Kingdom Nuffield Health Full time

    HEAD OFFICE Receptionist Receptionist Manchester Diagnostic Suite | Radiology | Permanent | Full time Up to £21,000 depending on experience 37.5 hours per week As the UK’s largest Healthcare Charity, we’re here to help look after the wellbeing of the nation. And as the face of Nuffield Health, you’ll help people feel at ease and find their way to...


  • Manchester, United Kingdom Gibson Hollyhomes Full time

    **Receptionist / Administrator** **Manchester City Centre** **£20,000 - £22,000** **National firm** **Career Opportunity** **Friendly team** A job has become available to join established law firm as a Receptionist/ Administrator in their Manchester City Centre office. In this job you will be providing full administration support to a team of...

  • Receptionist

    1 week ago


    Manchester, United Kingdom OLG Recruitment Full time

    We have a great opportunity for a Receptionist - North West to join our team based in Manchester - Parkway 3, Parkway Business Centre. The salary on offer is £20,450.33 pro-rata. This is a permanent, part-time position, working 15 hours. The working pattern will be: Wed, 1.00pm --5.00pm Thursday 1.00pm -5.00PM Friday 8.30am 05.00pm DBS is...

  • Receptionist

    6 days ago


    Manchester, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Receptionist** **Manchester** **25,000** **Have you worked within a professional services environment as a receptionist?** Our client are serious injury solicitors that provide high-quality legal services for people who have sustained a serious injury or live with a disability. **Responsibilities** - Fielding all incoming...

  • Receptionist

    5 days ago


    Manchester, United Kingdom Care Line Recruitment Full time

    **Receptionist - Manchester** **£9.50 - hourly rate weekly pay** We are recruiting for a receptionist to join our organisation working 5 days a week Monday to Friday 1pm till 5:30pm which is 22.5 hours a week. Job Duties - General administatrion - Booking in meetings - Answering inbound calls **Salary**: Up to £9.50 per hour Schedule: - 8 hour...


  • Manchester, United Kingdom Gibson Hollyhomes Full time

    **Receptionist / Facilities** **Manchester City Centre** **£21,000** **9-month fixed term contract** **National law firm** **Office based** A new job is available to join a Manchester City Centre based company as a Receptionist / Facilities**.**This job will involve front of house and soft facilities duties - no manual or heavy lifting. Initially you...


  • Manchester, United Kingdom Gibson Hollyhomes Full time

    **Front of House Receptionist** **Manchester Centre** **£10 per hour** **Immediate Start** Our client is currently looking for an experienced Front of House Receptionist to support the team providing a professional and friendly welcome to staff and visitors. The role is to start as soon as possible on an ongoing temporary basis **Key Responsibilities...

  • Receptionist

    7 months ago


    Manchester, United Kingdom Page Personnel Full time

    Join an incredible join a successful, full-service law firm - Great opportunity to work for a well recognised company **About Our Client**: Our client is a reputable firm within the Professional Services industry. With a workforce of over 500 people, this organisation is renowned for its emphasis on quality and integrity in their service...

  • Receptionist

    5 days ago


    Manchester, United Kingdom Hays Specialist Recruitment Limited Full time

    Receptionist - £25,000 Pro Rata - Manchester, City Centre - Part time Your new company Hays are recruiting for a Part time Receptionist. This role is based in Manchester, City Centre and would be immediate starting. Your new role What you'll need to succeed - Good communication skills both written and verbally - Ability to meet deadlines - Good time...