Finance Assistant

**Job Description**:
Job Title: Finance Assistant
Company: Willis Aviation Services Limited
Location: Teesside, UK
Department: Accounting & Finance
Reports to: Corporate Controller / Head of Finance

Summary:
Reporting to the Teesside Accountant. “Dotted line” into AP Supervisor at Bridgend.

Finance Assistant responsible for the Accounts Payable processing of Willis Aviation Services Limited (WASL).
Support the Teesside Accountant in other aspects of the Finance function at Teesside. WASL is an $10m
Aviation Services company based in Teesside International Airport.

WASL trade in USD, GBP and Euros and reports in USD.

Work closely with and provide support to the main UK transaction processing team based in Bridgend.
“Dotted Line” into the AP Supervisor in Bridgend.

Position is available due to the rapid expansion of the UK businesses of the Willis Lease Finance Corporation
Group. In particular, the growth of Aircraft Base Maintenance in Teesside is expected to significantly increase
the volume and complexity of AP transactions being processed in Teesside. Ability to work in a high-volume
environment is key.

Ensure all AP transactions are processed in a timely manner, to the required standards and procedures.
Work closely with and provide support to operational teams regarding purchasing, supplier management and
payment processing.

Supporting the Jet Centre and the Accountant.

Provide cover for Finance colleagues and perform any other duties to ensure the team meets deadlines and
works to the required standards.

Principal Responsibilities and Activities:
Accounts Payable / Purchase Ledger

Supplier Management to ensure only approved suppliers are used in accordance with company
procedures

Daily input of all purchase invoices and credit ensuring correct coding, cost centre and job codes
where applicable.

Reconciliation of supplier statements
Three way matching with Purchase orders, Delivery Notes and Invoices
Supplier Payment processing preparation
Work closely with and support procurement officer and operations teams to ensure the efficiency of

the purchase order process
Provide ad hoc purchase reporting and analysis as required
Highlight areas for improvement and efficiency
Ensure VAT is correctly processed
Liaise with Suppliers

Finance Assistant 1 _12-Jul-23_
Willis Aviation Services Limited_ _

**Job Description**:
Jet Centre

Customer invoice review and approval
Weekly price list updates
Excel spreadsheet review
Liaise weekly with airport regarding landing and handling review
Other Ad hoc duties relating to the Jet Centre
Assist with Debt Control

Treasury/Cash Management

Provide a creditor listings and proposed payment plan in line with month end and payment
timetables.

Manage Petty Cash

Month End

Carry out an initial cost centre check and recode incorrectly coded invoices.
Stock reconciliation
Assist with month-end close and reporting when required to strict timetable.

Other Duties / Cover

Provide general administrative support to the finance function and business as a whole.
Enforce Group processes and procedures.
Provide holiday/absence cover for colleagues within the Finance team when necessary.

Job Descriptions will be reviewed and discussed annually in line with the Staff Appraisal Scheme.

Finance Assistant 2 _12-Jul-23_
Willis Aviation Services Limited