Private Client Legal Assistant

5 days ago

Luton, United Kingdom Ideal Personnel and Recruitment Solutions Full time

The working hours of the role will be 9am to 5.15pm, Monday to Friday (36.25 hours per week).

**Duties**:

- Opening/closing/storage and retrieval of files in accordance with procedures to include performing all Money Laundering checks;
- Experienced dealing with high volume audio typing with some copy typing;
- Collate work received from the outsourcing company, including arranging enclosures so that it is ready to send out if required;
- Preparation of all documentation, ensuring it is accurate and set out in accordance with the firm’s

standards;
- Handling client queries, liaising with third parties and making file notes;
- Diary management;
- Make full use of the firm’s Case Management System in conjunction with Word, Outlook and use of Land Registry Portal, Excel and other computer packages as appropriate;
- Ensuring all client details are kept up to date;
- Management of Wills and Deeds database;
- Preparation of files in readiness for archiving;
- Undertake administrative duties, such as photocopying, faxing, scanning including scanning files;
- Checking post and dealing with matters arising, when required;
- Dealing with new enquiries for clients and also any requests for original documents;
- Working as part of a team, assisting with reception cover as needed.

**Requirements**:

- 2 years plus legal experience working within the private client department is preferable;
- Understands the importance of providing high standards of client care and adopts this approach when handling a client’s affairs and takes an interest in building and maintaining client relationships;
- Excellent communication skills; provides a professional service whilst being compassionate when dealing with sensitive issues;
- Demonstrates persistence and commitment to completing tasks and objectives;
- Excellent written and verbal communication skills;
- Fast typing speed with high levels of accuracy and attention to detail;
- Excellent spelling and grammar;
- Professional appearance;
- Good knowledge of Outlook, Word, or equivalent with experience using Case Management systems;
- Flexible and adaptable;
- Outstanding organisational skills with the ability to prioritise;
- Able to remain calm under pressure when dealing with a busy work load;
- Understand the importance of confidentiality;
- Able to use initiative and take a proactive approach;
- Attentive with a positive attitude;
- Reliable and dependable;

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