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Band 5 Project Support

5 months ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

**Job Title : Band 5 Project Support Innovation & Market Development**

**Location : Belfast BT12 (Hybrid)**

**Duration : 6 Months possibility of extension**

**Rate : £13.84 p/h**

**Hours : 37.5 hpw**

**Fulltime post**

**£13.84 ph**
- The post holder will be required to resolve day to day problems independently and escalate issues that they cannot resolve.
- Maintain effective working relationships and appropriate communication networks with key stakeholders both internal and external to the organisation and present a professional image appropriate to the service
- Ensure all meetings are organised for the department, including but not limited to; facilitate meetings including the preparation and timely issue of agenda, minutes and follow up actions. Of note, some of the attendees from the meetings may be based outside of Northern Ireland and will require videoconferencing facilities operating in parallel
- Conferences may be required to be organised by the post holder, and can include flights, venue, catering, hotels, speakers & presentations etc.; all to be organised within budget
- Provide a full range of administrative support to Innovation and Market Development Manager. This will include diary management, correspondence management, file maintenance and travel arrangements as required.
- Utilise a range of software packages in the performance of the post including Outlook, Word, Excel, PowerPoint, and specialist software i.e. FPL & HRPTS ensuring a high degree of technical skills such as running reports, investigating systems, data analysis etc
- Project trial information to be collated and distributed to Project Board and appropriate Networks monthly.
- Supplier Highlight Reports to be developed and produced and made available for Project Teams, Senior Reporting Officer and SMT as per the agreed frequency
- Compiling and producing Terms of Reference (TORs) for Project Boards and Project Implementation Groups as needed.
- Plan workloads to ensure deadlines are met and work organised effectively
Produce project planning information i.e. GANT timelines, checklists, excel project overviews as required.
- Assist the Innovation and Market Development Manager to develop and produce service protocols.

**CRITERIA**

1a. University degree or equivalent AND 1 year experience in a relevant field e.g. project management, finance, administration, information management or information technology
OR
1b. 3 years’ experience in a relevant field e.g. business studies, finance, administration, information management or information technology

2. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.

3. Ability to maintain and improve services and systems to meet high standards of quality and professionalism, contributing to the management of change, whilst maintaining and continuously improving customer service.
4. Ability to communicate effectively and influence others including through negotiation.
5. Be proactive and self-motivated and have the ability to develop and maintain good working relationships with customers, staff and team to enhance performance, through the planning, allocation and evaluation of workload.
6. Ability to manage, analyse and evaluate information to aid effective decision making and monitor and control the use of resources.
7. Ability to contribute to the management of resources, including staff management in accordance with current policies.

**DESIRABLE**

1. Experience in the use of Microsoft Project and MS Access
2. Experience of having worked on a Prince II led project

3. Experience of staff management
4. Experience of producing business cases or tender documentation.
- Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation._

**Salary**: £13.84 per hour

**Education**:

- Bachelor's (preferred)

**Experience**:

- business studies, finance, administration: 1 year (required)
- Relevant: 1 year (preferred)

Licence/Certification:

- Current full driving license (required)

Work Location: In person