Administrator

1 week ago

Belfast, United Kingdom Macklin Care Homes Full time

**Job Title**:Administrator
**Reporting**:Nurse Manager
**Part Time Role**:20-25 hours per week

**Basic Function**:
To carry out receptionist & administrative duties to support the effective and efficient running of the home.
Other general administration tasks as and when they arise, in order to ensure the smooth running of the home.

**About The Role**

**Finance**

Assist in provision of payroll information, by ensuring timely and accurate updating of the time and attendance system
Provision of information regarding billing by ensuring timely and accurate updating of occupancy information on to relevant systems
Collation of cash and cheque payments for lodging in relevant bank accounts
Managing petty cash and resident funds, ensuring up to date records and regular reconciliation
Creation of Purchase Orders, to be forwarded to Finance team
Creation of invoices for third party services including hairdressing, podiatry etc
Assist manager in monthly reconciliation of the safe

**Human Resources**
Supporting management team in securing cover for rota, liaising with agencies, maintaining contact with bank staff
Taking notes at formal meetings, as and when required
Recording all absence details in the time and attendance system, including sickness, annual leave, maternity / paternity etc
Receiving all relevant medical certificates and forwarding to the HR team as appropriate

Other general administration tasks as and when they arise, in order to ensure the smooth running of the home.

**Skills**:

- Commitment to The Macklin Care Homes Mission, Vision and Core Values
- Core Values - Treat People Really Well, Continuous Development, Trust and Dedication.
- Priorities - Our Teams, Our Residents, Our Community, Our Future
- Ability to contribute to the delivery of a high standard of patient care
- Exceptional organisational skills
- Ability to communicate and listen, ability to work co-operatively with other staff
- Ability to work under pressure and use own initiative
- High standard of personal presentation
- Attention to detail
- High level of confidentiality at all times

**Required Criteria**
- Excellent command of spoken and written English and right to work in the UK
- Proven 2 years experience in a busy office or admin environment
- Proven 2 years experience of the provision of quality administrative support
- GCSE English & Maths
- Previous reception experience

**Desired Criteria**
- Previous HR and/or Finance administration experience
- Previous reception experience in a caring environment
- Previous experience of working with Time & Attendance systems

**Skills Needed**

Managing Quality, Task Planning, Communication

**About The Company**

Macklin Care Homes, headed by the Macklin family and part of the Macklin Group, have been caring for people for over 30 years. We’ve taken all our experience over all those years to bring the very best of our knowledge and our expertise to you.

We’re experts at what we do.

We’re not just another Care Home, we’re a family first and foremost and we treat everyone we come into contact with as one of our very own.

From staff to residents to relatives to suppliers to the postman - we’re all one big community

We have Six Locations - Park Manor/Belfast, Arlington/Belfast, Our Lady's/Belfast, Milesian Manor/Magherafelt, Ratheane/Coleraine, and Leabank in Ballycastle.

**Company Culture**

Want a job you'll love?

Can you make a real difference to the lives of others? We are looking to recruit great people to work in care and in return, we will bring out the best in you.

At Macklin Care Homes you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart we would like to hear from you.

We are proud of our values and unique positive culture that we live each and every day. This is reflective of our relationships with our residents, their relatives, our suppliers and the local community.

**Company Benefits**

As a family-run organisation, we live and breathe our core values of treating people really well, trust, dedication and continuous development.

Once you join us, you not only become a member of the team but a member of our family. Caring with heart is at the core of everything we do - with our residents and team members.

Employee development programs, Free parking, Referral bonus, Long service recognition

**Salary**

£13.63 per hour

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