Contracts Coordinator
2 weeks ago
Are you a strong Administrator? Are you dynamic and ambitious?
My client is recruiting for an exciting opportunity as an Operations & Contracts Co-ordinator to join our team in software solutions. After an initial period of training and induction, this is a hybrid role of 3 days in the office.
Key Responsibilities
- Creation of new support and maintenance proposals and administration of contracts within software solutions.
- Prepare and send contract renewal quotations monthly, 90 days in advance of expiry.
- Proactive and timely communication with existing and new clients
- Update contracts database with contact, financial and service level changes.
- Update new management companies, linking them to relevant sites
- Manage and audit contract costs (licenses and other services).
- Provide contract revenue and profitability forecasts monthly.
- Monitor and report SLA performance to the management team.
- Manage and process contract costs to enable a three-way match by accounts.
- Responding to contract queries from customers and internal departments.
- Ensure accurate and meaningful reports are supplied at agreed intervals (weekly, monthly). Including active and quoted contract revenue data.
- Purchase items as requested for the Operations Team.
- Resolving contract complaints, requesting credit notes/reissuing invoices as necessary.
- Improve operational processes and activities to maximize operational efficiency.
- Reconcile operations staff timesheets and overtime reports.
- General receipt and process of operational based vendor invoices.
- Liaising with compliance and Accounts to set up new vendors.
**Your Profile**
- Previous experience of working in an contracts administrator environment.
- Be highly numerate with a sound understand of financial data and reporting
- Be organised and detail oriented.
- A confident and well organised individual who can multi-task, prioritising tasks according to business needs
- Be an advanced knowledge of MS software, particularly word and Excel.
- Be a team player with a friendly and helpful disposition.
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