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Purchase Ledger Assistant

1 month ago

StokeonTrent, United Kingdom Acorn Training Ltd Full time

**Key Responsibilities**
- Check and process purchase invoices, petty cash receipts, staff expenses accurately in line with organisational procedures and KPIs
- Provide administrative support to the finance team and reception support

**Job Details**
- Process purchase invoices on to the Sage accounts system, accurately coding, providing description of each transaction to ensure robust records are maintained.
- Maintain company processes associated with purchasing, including purchase order receipt, processing of purchase orders, monitoring delivery receipt, monitoring and achieving value for money, placing orders.
- Provide administrative support to the Finance Team, supporting audit of information, processing reports, analysing reports.
- Check staff petrol expenses to ensure that mileage, subsistence and other reimbursements are claimed in line with organisation policies, identifying and reporting discrepancies and anomalies.
- Check petty cash claims to delivery sites and support the process of reimbursing site petty cash to ensure the smooth running of the operation, accuracy of claims for petty cash, identifying discrepancies and anomalies through robust audit.
- Review organisation telephone bills to ensure that there is no inappropriate use of resources in line with organisational procedures, identifying anomalies and reporting these for further investigation.
- Ensure that due care and attention is maintained at all times to ensure that the processing of financial records is undertaken correctly in line with organisation procedures and HMRC guidelines.
- Support continuous improvement within the Finance Team by identifying opportunities to improve the effectiveness of systems and supporting senior members of the team with the development of a finance specific quality management system in line with our company wide ISO9001 accreditation
- Ensure that you work effectively with colleagues to develop your competency, knowledge and behaviours within the work place to support organisational innovation and efficiency.
- Maintain a positive and professional company image at all times
- Support the company’s equality of opportunity statement at all times
- Ensure that policies with regards to Data Security are adhered to
- Work safely, supporting the company Health and Safety Policy
- Support the company Quality Policy and Information Security priorities
- Perform any additional requests in line with the key responsibilities of this role

**Person Specification**

**Essential Skills**
- NVQ Level 3 in Customer Service, Administration, IT or Accounting
- GCSE (or equivalent) in English Language and Mathematics
- Level 2 IT Qualification, such as ECDL (European Computer Driving Licence)
- The ability to check information accurately, identify trends in financial information
- The ability to work flexibly within a team

**Desirable Skills**
- First Aid at Work Certificate
- IOSH Health and Safety Qualification
- Level 3 computerised accounts qualification
- Level 3 in Accounting

**Essential Knowledge**
- Knowledge Sage Line 50 accounts
- Knowledge of Microsoft Office packages including Microsoft Outlook and a good working knowledge of Microsoft Excel

**Desirable Knowledge**
- Setting up new administrative systems and processes
- Learning and Skills based IT systems

**Essential Wider Skills**
- The ability to work under pressure in a highly performance driven organisation
- The ability to work effectively as part of a team
- The ability to work accurately and actively programme solving
- The ability to reflect on your own performance to support quality improvement
- The ability to manage time effectively and plan your own work load
- The ability work with little supervision or guidance
- The ability to maintain one’s own motivation when things are getting tough
- The ability to be proactive
- The ability to understand one’s own limitations within the role

**Hours of Work**

9:00 - 5:00 Monday to Friday and flexibly to meet the needs of the business

**Reporting to**

Senior Finance Officer

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Employee discount
- Free or subsidised travel
- Sick pay
- Store discount
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stoke-on-Trent, Staffordshire: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have NVQ Level 3 in Customer Service, Administration, IT or Accounting?

**Education**:

- GCSE or equivalent (preferred)

Work Location: One location

Reference ID: Purchase Ledger

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