Architecture & Building Surveying Assistant

2 weeks ago

York, United Kingdom Savills Full time

**Role Overview**

We have an exciting opportunity for an experienced administrator to provide efficiency and support to the Architecture & Building Surveying (ABS) team in all aspects of their work. This is an interesting and varied role on a permanent, full-time basis of 37.5 hours per week within a friendly team.

The ABS team is part of the Rural & Projects division of Savills, covering a large area of the UK.

The role is required to provide administrative assistance to fee earning colleagues and ensure the smooth-running of the team.

Some flexibility in terms of location of the role, ideally will be York based although Newcastle is also an option.

**Key Responsibilities**
- Open, manage and close client instructions on Dynamics (Savills CRM system)
- Update fee forecasts and assist with raising monthly invoices
- Assist with financial reports (Aged Time, Expenses and Debtors)
- Administrative tasks including typing, editing, compiling and proof-reading documents, preparing minutes of meetings, diary management and appointment booking
- Liaison with contractors and tenants - requesting quotes for works, sending works orders and arranging access to properties with tenants
- Coding and monitoring contractor invoices for prompt payment
- Monitor property compliances
- Travel and accommodation booking
- Monitoring PPE equipment and ordering for colleagues

**Key Skills**
- IT skills including Word and Excel
- Good written, presentation and numerical skills are essential
- Excellent communication skills both verbally and written
- Able to work individually or as part of a team
- Punctual, reliable and enthusiastic
- Numerate and financially aware
- Excellent attention to detail and organisational skills
- Ability to multi-task and prioritise
- Pro-active, flexible and adaptable approach to work
- Experience will be an advantage however full training will be provided

**Team Overview**

The Rural division operates across a UK network of 37 offices and a number of estate offices from Inverness in the North to Truro in the South-West. Our services cover; architecture, building consultancy, rural planning, estate management, forestry, professional consultancy (tax, valuation, expert witness), farms and estate sales and purchasing, food and farming, renewable energy, energy brokerage, mapping and strategic projects.

This role will assist colleagues based in Newcastle, Carlisle, York, Peterborough, Telford and Chester offices.

**Savills employee offer**

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

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