Nsd Senior Officer

2 weeks ago


London, United Kingdom European Bank for Reconstruction and Development Full time

Requisition ID- 33636- Office Country- United Kingdom- Office City- London- Division- Policy and Partnerships- Contract Type- Fixed Term- Contract Length- 3 years- Posting End Date- 11/08/2023**Purpose of Job**

The Senior Officer for the Nuclear Safety Department is responsible for providing administrative and secretarial support to the Associate Directors, Director and Team members as well as undertaking tasks related to the administrative responsibilities of the team. The role will also provide support to the NSD Business Services Team. In particular this will include support for internal budgeting processes and secretarial support for external communications such as Donor Assembly meetings and correspondence.

**Accountabilities and Responsibilities**
- Provide support for internal financial control and budgeting. This includes ensuring consistency in financial control data across databases for internal financial charging and monitoring.
- Prepare regular and ad hoc financial reports for internal stakeholders. Regular reports include but are not limited to:

- Quarterly monitoring of expenexpendituresnst administrative budgets
- Quarterly accruals allocation and monitoring
- Review of lodge card charges
- Year-end Fund statistics enabling comparisons across the NSD Funds.
- Ensure consistency of all internal financial control data held in multiple databases by internal and external stakeholders. Identify and correct discrepancies by working closely with those stakeholders.
- Provide secretarial and administrative support to the Director and Associate Directors, including for meeting room bookings, travel bookings and expense claims submission, monitoring and control.
- Prepare and review formal correspondence to ensure consistency in document control for external correspondence and reporting to Assembly members and other clients.
- Provide support for major external meetings including Fund Assembly meetings. This includes support for attendees in terms of visas and travel and support to ensure the smooth and professional running of all Assembly meetings.
- Support Grant administration process including safekeeping of legal documents and filing in the relevant document management system.
- Assist in Fund administration processes from Fund inception to closure.
- Provide support for consultant contracts funded through the NSD administrative budgets. This includes the preparation of documents, ensuring consistency of approach, and support for budgetary monitoring and invoices payments and control.
- Maintain internal administrative budget records and ensure that they meet internal and external audit requirements. Investigate and resolve inconsistencies or discrepancies identified in audits and present and explain records and processes in meetings with internal and external auditors.
- Identify areas of improvement in efficiency, consistency and best practice in internal budgetary monitoring and control. Support representation of NSD in bank-wide initiatives related to process improvements and budgetary controls.

**Knowledge, Skills, Experience & Qualifications**

**Qualifications**
- Relevant secretarial or business experience.
- Excellent knowledge of English language with an ability to edit English language text written by non-native speakers.
- Knowledge of another language (e.g. Russian or Ukrainian) would be useful but is not essential.

**Experience/Knowledge**
- Knowledge of accounting and reporting practices within the Bank and of the Bank budgetary policies, procedures and rules
- Strong financial and numerical skills and experience.
- A positive, proactive, flexible and can-do attitude, approach and team ethic.
- Proven experience at working at a senior secretarial/administrative level within a multi-disciplined and multi-cultural organisation.
- Excellent organisational and effective planning skills, ability to prioritise and independently co-ordinate workload to comply with deadlines.
- Reliable and flexible, able to anticipate needs/issues, drawing on a high degree of initiative and judgment in reliably executing or coordinating a range of tasks independently.
- Excellent attention to detail and high level of accuracy.
- Strong problem solving capacity.
- Ability to build partnerships and work collaboratively with others to meet shared objectives.
- Ability to create new and better ways to organise work processes.

**Technical Skills**
- Computer literate: Familiarity with full suite of Windows 365 software.
- Advanced level of Word and PowerPoint is essential, proficient at Excel.
- SAP skills.
- Proficient at typing.
- Knowledge of the following systems desirable - Reed & Mackay, Project Link, Live-link, Client Dynamics, Monarch and Pegasus.

**What is it like to work at the EBRD?**

Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to p



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