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Accounts Payable Administrator

4 months ago

Hampshire, United Kingdom CooperVision Full time

**Accounts Payable Administrator - Part time - 10m FTC**
**-**
**FAR0022**

**Description**

**JOB TITLE**: Accounts Payable Administrator - 10m FTC (Part Time)

**DEPARTMENT**: Finance

**LOCATION**: Brunel Way, Fareham

**WORKING HOURS**: 22.5 hours (flexible on working days - spread over 3,4 or 5 days)

**A brighter future awaits you**

We create brighter futures - for our customers and for people like you who want to join our team, make a difference and go further.

As Accounts Payable Administrator, you’ll be part of a growing global business with a presence in over 40 countries. Which means you’ll have brighter opportunities to make a positive impact on our business and your career. This could include involvement in cutting edge new product development and international collaborations.

If you share our vision of helping our customers see more clearly every day, get in touch.

**What will you be doing**:
You’ll be part of a team that are responsible for the accurate and timely processing of supplier invoices, employee expenses, all AP related payments, along with the supplier mastering for those countries / markets within the remit of the Finance Shared Services Centre for EMEA.

Essential Functions & Accountabilities:

- Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes made are in line with the Global vendor policy.
- Accurately processing a high volume of invoices in line with company policies which will include GAM, SOX and departmental KPI’s, together with logging all invoices received into the ERP system.
- Ensure that, local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
- Reconciling all supplier statements
- Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales etc.) queries
- Ensure that all employee expenses are processed timely and accurately in accordance with SLA's and _Coopervision _Policies. This will include but not limited to:

- _Auditing and ensuring_**_ _**_compliance with CooperVision Travel & Entertainment Policy and Procedures, HMRC (or equivalent fiscal authority's) guidelines and statutory requirements._
- _Providing training for all new users to the expenses system Concur as well as offering ongoing support to existing users. _
- _Following up with employees who are overdue in submitting expenses / incomplete documentation_
- _Monitoring, investigating and resolving Corporate Credit Card transactions greater than 90 days old._
- Prepare and obtain approvals for weekly payment runs (BACS,SEPA,Foreign & CEE) including adhoc manual/urgent payments ensuring that the correct back up and authorization(s) have been obtained as per the global authority matrix G.A.M and the Payment authorization schedule P.A.S
- Prepare and obtain approvals for offline payments
- Posting and reconciling the AP payments, assisting in following up with unallocated cash
- Assisting the Accounts Payable Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines.
- Where required complete additional daily department goals or tasks and perform any other duties as requested by the Accounts Payable Supervisor to meet deadlines.
- Due to workload within the team and language abilities, your responsibilities may flex towards specific areas of the role.

**Process Optimisation / Continuous Improvement**
- Contribute as necessary towards the continuous improvement of existing Accounts Receivable processes, structures, and systems.
- Support where necessary the implementation of enabling technologies, e.g. automation and workflow approval, initiatives.

**Finance Policy and Controls**
- Ensure compliance with CHQ and / or CooperVision accounting policies.
- Ensure compliance with Sarbanes-Oxley (SOX) and the established internal control framework.
- Assist with Internal and External (currently KMPG) audit requirements.

**What skills and experience should you have?**

You’ll be able to operate in a dynamic and changing environment, managing multiple deadlines, display a high level of professionalism and organisational skills, maintain confidentiality as necessary and have strong verbal and written communication skills whilst supporting the principles of a Shared Service Centre by understanding the needs of the customer, constantly aiming to exceed customer expectations as well as adopting a continuous improvement approach.

You’ll have strong analytical and problem-solving skills, great attention to details and be an excellent communicator.

**What we offer**

You’ll receive competitive compensation and a fantastic benefits package including 25 days holiday, pension scheme, healthcare cover, life assurance, a discounted contact lens scheme and much more

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**Job***: Human Resources

**Primary Location***: