Team Administrator

4 months ago

Abbey Wood, United Kingdom Oxleas NHS Foundation Trust Full time

Oxleas Community Cardiac Service are seeking an enthusiastic, self-motivated, and organised person to provide comprehensive administrative support to our team of Cardiac Rehabilitation and Heart Failure Specialist Nurses.

The Specialist Team provides a comprehensive multidisciplinary Heart Failure and Cardiac Rehabilitation service to the residents of Greenwich and Bexley. They work closely with hospital colleagues.

The post holder must have previous administration experience and the ability to work with people of all levels, together with good organisational and communication skills, both written and verbally. Experience of working with Microsoft Office packages is essential; and the Rio Clinical Information System is desirable. Applicants will need to possess the ability to organise and prioritise work, along with an understanding of and commitment to confidentiality when dealing with patients.

The post includes dealing with patient queries on the telephone; therefore, ideally applicants should have some experience of direct patient contact, as well as organising clinics and booking appointments.

To be the main point of contact for the Cardiac Rehabilitation Nurses and Heart Failure Specialist Nurses.

To provide secretarial and administrative support to the Cardiac Team and wider Long Term Conditions Team.

Undertake general office duties, such as photocopying, filing and typing basic information.

Provide comprehensive support to the Cardiac team, rescheduling clinics and appointments as necessary.

Ensure all confidential information is locked away securely at the end of each day.

Dealing with incoming and outgoing correspondence, ensuring post is collected, opened, recorded and distributed as appropriate.

Produce accurate and timely correspondence and reports ensuring adherence to deadlines and corporate identity.

Maintain filing systems and record keeping processes to ensure the efficient running of the office.

Undertake statutory training and specific training as required to meet the needs of the position and its future development.

Undertake any other duties as required, commensurate with the grate of the post.

Participate in the Trust’s Personal Development Review (PDR) process and undertake training as identified.

Dealing with conflicting demands daily.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
We’re Kind

We’re Fair

We Listen

We Care

Management responsibilities

Co-ordinating Cardiac Rehabilitation and Heart Failure services.

Co-ordinating all patient appointments and following up DNAs.

Transfer inappropriate referrals to the relevant teams/services.

Provide cover for other admin staff when required.

Arrange meetings and training sessions as required, including booking suitable venues, preparing agendas and relating papers and arranging for their distribution and organising refreshments as appropriate, as requested by the Head of Cardiac Care and the Long-Term Condition lead.

Comply with Trust policies and procedures.

Leadership

Ensure staff absence and sickness is reported to the Head of Cardiac Care and action taken to reschedule the individual’s workload as necessary.

In conjunction with the Head of Cardiac Care and the Long-Term Conditions Lead, assist with developing and implementing policies and procedures to ensure the efficient running of the team.

Clinical

Deal with telephone queries with a professional and efficient manner. Prioritising, and conveying telephone calls and messages and initiating action where necessary.

Booking patient transport for appointments

Highly organised skills to cope with a busy

  • Team Administrator

    3 months ago

    Abbey Wood, United Kingdom Oxleas NHS Foundation Trust Full time

    We are looking for an experienced administrator to join our Lodge Hill District Nursing Team. This is a busy and varied role; you will be based within the Lodge Hill District Nursing team in the borough of Bexley, providing administration support to the clinicians. You should have excellent communication skills, verbal, listening and written, as you will be...

  • Copd Team Administrator

    4 months ago

    Abbey Wood, United Kingdom Oxleas NHS Foundation Trust Full time

    COPD Team Administrator, Band 3 Permanent, Part-Time, 22.5 hours per week We are pleased to offer an exciting role to work as part of the team administration support for the Bexley COPD service within Oxleas. The team provide acute support and chronic disease management of COPD with a community setting. Within the team we provide a diagnostic spirometry...

  • Copd Team Administrator

    4 months ago

    Abbey Wood, United Kingdom Oxleas NHS Foundation Trust Full time

    COPD Team Administrator, Band 3 Permanent, Part-Time, 22.5 hours per week We are pleased to offer an exciting role to work as part of the team administration support for the Bexley COPD service within Oxleas. The team provide acute support and chronic disease management of COPD with a community setting. Within the team we provide a diagnostic spirometry...

  • Team Administrator

    4 months ago

    Abbey Wood, United Kingdom Oxleas NHS Foundation Trust Full time

    Management responsibilities Co-ordinating Cardiac Rehabilitation and Heart Failure services. Co-ordinating all patient appointments and following up DNAs. Transfer inappropriate referrals to the relevant teams/services. Provide cover for other admin staff when required. Arrange meetings and training sessions as required, including booking suitable venues,...

  • Pensions Administrator

    4 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    Our Third Party Administration (TPA) department is a dynamic administration team with a varied portfolio of clients. They play a key part in providing our clients and members with a market-leading service on Defined Benefits (DB), Defined Contribution (DC) and CARE pension arrangements. We currently have an exciting opportunity to join this department as a...

  • Team Secretary

    3 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    Our Defined Contribution Consulting (DCC) Business Unit works with all types of DC Pension schemes to provide advice on investment strategy, pension provision and plan design, as well as working with product providers and retail advisors to deliver the latest investment proposition innovation. **What will your role look like?** As our Team Secretary you...

  • School Administrator Part Time

    3 months ago

    Abbey Wood, United Kingdom Philosophy Education Full time

    **Full-time (7.30am - 3.30pm)** ***: - **Immediate start** ***: - **Temporary contract with the potential to extend** *** *** A welcoming primary school in Abbey Wood, Greenwich are looking for an experienced school administrator to join their team ASAP to provide general office support. *** **Job role** *** This role is to provide additional support to...

  • Member Experience Administrator

    4 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    **Role Description** Do you enjoy working in Customer Service and seeking an opportunity to start your career in Pensions Administration? As a Member Experience Administrator, you would work with a varied portfolio of TPA clients and would play a key part in providing members of our clients with a market-leading service. At Hymans Robertson you will not...

  • Team Secretary

    3 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    We are recruiting for a Team Secretary / Personal Assistant in IFS on a permanent basis. The role will provide high quality, efficient secretarial and administrative support as well as efficient PA support to our busy team in Scotland/London with the opportunity to support a Partner. The role will involve working closely with our existing support team who...

  • Team Administrator

    3 months ago

    Waltham Abbey, United Kingdom Reed Remote Work Freelance Full time

    Contract Type: Permanent full time - 12-month FTCLocation: Waltham Abbey, EssexWorking Hours: Monday - Friday (09:30 - 18:00)Salary: £26,000 I am delighted to be recruiting on behalf of one of my clients who I have worked with several times. We are seeking a professional and polite Team Administrator for a 12-month maternity cover to join a really lovely...

  • Quality Support Administrator

    3 months ago

    Abbey Wood, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 297241**Salary**: - £33,830- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Head Office & Corporate Services - Defence Safety Authority (DSA) - Military Aviation Authority (MAA)**Type of role**: -...

  • HR Team Administrator

    3 months ago

    Waltham Abbey, United Kingdom Hill Group UK Full time

    **Job Role**: We are recruiting for a **HR Team Administrator** to support Learning and Development, HR & Talent with all associated administration tasks. **Responsible for**: - Daily HR processes to support onboarding including, right to work checks, DBS checks and reference requests. - Data integrity, ensuring our HR System (Bob) is up to date and...

  • Personal Assistant

    5 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    **Role Summary** To act as the key point of contact and provide dedicated comprehensive administrative and secretarial support to small number of senior employees within the Department. **Accountabilities** Personal Assistance - Actively managing the Head of ITs diary. - Providing secretarial support to Head of IT and senior members of IT. - Meeting...

  • Administrator

    3 months ago

    Waltham Abbey, United Kingdom Crux Careers Full time

    **Administrator (Part time) Waltham Abbey** **Basic salary circa £20,000 to £25,000 per annum pro rata, depending on relevant experience** Monday - Friday, reduced hours We have a fantastic opportunity for an experienced administrator to join our clients Property Management Department to provide vital support to their Property Management team. **Duties...

  • Project Co-ordinator

    4 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    We are seeking to recruit a Project Coordinator to support our busy Project Management team based in our Glasgow office. We would look at Edinburgh as well as Glasgow for location, however if based in Edinburgh occasional visits to the Glasgow office may be required. Key responsibilities include (not exhaustive): - Supporting Senior Project Managers and...

  • Administrator

    4 weeks ago

    Chelmsley Wood, United Kingdom Niyaa People Ltd Full time

    We are looking for a Administrator to join the team of an established construction company in the Birmingham area, offering an 18 month contract. This role is offering the opportunity to gain more experience in a reputable company, a competitive rate and a great working environment. AdministratorMonday to FridayTemporary FTC 18 monthsBirmingham Based£(Apply...

  • Administrator

    1 week ago

    Chelmsley Wood, United Kingdom Morrison Energy Services Full time

    About The Role Morrison Energy Services is recruiting for an Administrator to work on our National Grid contract in Solihull. As an Administrator you will be part of our Administration team who are responsible for covering administration and procurement for the Electrical Transmission Division.   As the Administrator your...

  • Administrator

    1 month ago

    Chelmsley Wood, United Kingdom Niyaa People Ltd Full time

    We are looking for a Administrator to join the team of an established construction company in the Birmingham area, offering an 18 month contract. This role is offering the opportunity to gain more experience in a reputable company, a competitive rate and a great working environment. Administrator Monday to Friday Temporary FTC 18 months Birmingham Based ...

  • Administrator

    4 months ago

    Wood Green, United Kingdom Specsavers Full time

    **Administrator.** **Store: Specsavers Wood Green** **Hours: Full time - 40 hours (weekend working is essential)** **Salary: £24.5 k.** **Benefits**:Specsavers perks, staff, friends and family discounts, additional birthday day off, company sick pay depending on length of service, enhanced maternity & paternity pay** **_ Must have preivous Admin and...

  • Personal Assistant

    4 months ago

    Abbey Wood, United Kingdom Hymans Robertson LLP Full time

    **Key responsibilities will include** - Prepare draft agendas and supporting documentation for meetings to ensure that they are well organised and run smoothly. - Respond to internal and external meeting requests and arranging the necessary resources/catering. - Action administrative matters on behalf of the Partners, and the wider team as directed. -...