Bail Information Service

6 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- The national salary range is £25,752 - £27,116, London salary range is £28,636 - £31,732. Your salary will be dependent on your base location

Number of jobs available 1
- 4

Detail of reserve list 1
- 12 Months

Region 1
- National

City/Town 1
- National

Building/Site 1
- NATIONAL

**Please note**: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.

Grade 1
- AO

Organisation Grade for HMPPS 1
- Band 3

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time, Part Time/Job Share, Flexible Working, Other

Role Type 1
- Administration / Corporate Support

Job description 1

About the Department

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

What we do

We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:

- courts
- prisons
- probation services
- attendance centres

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

Priorities
- A prison and probation service that reforms offenders
- A modern courts and justice system
- A Global Britain that promotes the rule of law
- A transformed department that is simpler, smarter and more unified

This is an exciting opportunity to join the National Bail Information Service (BIS) as a Project Support Assistant.

Background

This role sits within the National HMPPS Bail Information Service (BIS).

The National HMPPS Bail Information Service (BIS) is a dedicated and pro-active service providing relevant, objective, and factual information to courts, enabling more informed decisions to be made regarding bail. BIS is currently expanding its delivery into all reception prisons and courts across England and Wales.

Role Purpose

The post holder will look to be responsible for maintaining administrative processes within specified timescales across all areas of BIS. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks.

**Overview of the job**

This role will support the work of the programme and project teams.

**Summary**

The job holder will be expected to support the programme/project team by assisting with an appropriate range of tasks relating to the assurance and approval of projects within the programme.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Collect data and forecast and assist with compilation of reports.
- Update plans supporting the Secretariat function for the relevant governance boards
- Develop and maintain project files
- Establish document control procedures
- Administer and when necessary attend meetings as secretary producing a first draft of minutes and action logs
- Contribute in the use of specialist tools and techniques such as planning and control, tools, risk analysis
- Maintain and update the programmes documentation such as Quality Register, Configuration Items Records and any other register / logs delegated by the Project Manager
- Chasing action owners for updates on their actions
- Maintaining the Terms of Reference, membership and distribution lists
- Filing, archiving and enacted version control on all meeting documentation

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

**Behaviours**
- Making Effective Decisions
- Delivering at Pace
- Working Together
- Managing a Quality Service

**Essential Experience**
N.B. Converting job descriptions to the new Success Profile format means areas captured in experience could also be assessed as a strength. Vacancy managers should use their own judgement to decide where best to assess these.
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