Women and Children's Senior Project Support Officer

Working autonomously the post holder will provide high level project and administrative support by assisting in the planning and delivery of the ALN (additional learning needs) work.

The post holder will need a broad understanding of the ALN act and its implementation for the Health Board and will be supported by various professionals.

The post holder will need an excellent level of computer skills and will be supported to develop the data capturing for ALN which is required by the Health Board along with tracking of the referrals/requests.

Provides administrative support to assist with the planning or delivery of a
programme / project to deliver strategic objectives.

Supports, facilitates, and monitors progress of projects.

Identify risks and reporting to the Programme / Project Manager.

Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.

Communications
Communicates complex business sensitive information and issues related to the project, including briefings and reports.
The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders.
Use sound communication and negotiating skills to overcome barriers to
understanding and delivery and gain mutual agreement in relation to
progressing new solutions and service improvements.
Act as a focal point for communications for the programme and ensure the
dissemination of information to all identified parties.
Improvement and Monitoring
Monitor the progress of a range of workstreams, quantifying gaps in resources, identifying risks to delivery and determining the options available for recommendation to the lead that would secure timely action and delivery of the piece of work.
Evaluate and assess project performance to highlight areas of risk and provide an appraisal of options for resolution.
Capture and monitor project risks and issues, bringing them to the attention of more senior programme staff as appropriate.
Analyse and interpret trends and derive detailed profiles and plans updating and refining where required.
Planning & Design
Plans and delivers specific elements of the project as delegated linking with
workstreams and multidisciplinary stakeholders.
Use project control methods for planning, scheduling, and tracking of project tasks.
Provides administrative and technical support to Programme/Project Managers.
Organise meetings or events and assist in the diary management requirements of individuals in connection with the portfolio of work.
Policy Development
Develops policies and service improvement for delegated areas of work
supporting the project/programme.
Responsible for implementing policies related to the project at an operational level.
Finance and Budget
Responsibility for maintaining and ordering stock/supplies and for providing this service to allocated projects/programmes.
Management, Leadership and Training
The post holder will be expected to provide training on project/business
administration system to staff at all levels across the organisation.
Digital and Information
The post holder will be required to develop and maintain the project library, databases, and associated resource lists.
To ensure data on project databases and spreadsheets is recorded accurately.
Transcribing notes of meetings and maintaining records of attendance, action logs.
Evaluation and Audit
Undertakes audits and surveys related to the project