Histopathology Administrator

4 weeks ago

London, United Kingdom Royal National Orthopaedic Hospital NHS Trust Full time

The Histopathology department at the RNOH is situated in the UCL Institute of Orthopaedics building.

The department processes approximately 8000 surgical requests per annum, resulting in over 30,000 tests that include immunocytochemistry, molecular and special stains. The majority of specimens consist of bone and soft tissue tumours. There is also a relatively small amount of general orthopaedic pathology. The laboratory provides both the RNOHT and UCLHT with a diagnostic service and also provides the histopathology for the London Bone and Soft Tissue Tumour Unit. Our administrative office staff are important part of the service who accept referrals from both NHS and non-NHS referring clinicians both nationally and internationally. These referrals make up approximately 55% of our overall caseload which our administrative staff are expected to handle with care, precision and respect.

The role will support the daily activities of the Histopathology service and include general administrative duties such as filing, copying, scanning and typing as well as answering queries, sending ad-hoc diagnostic reports, returning material, sourcing legacy glass slides/wax blocks, audit, liaising with MDT, tracking courier and postal packages, booking in external cases, assisting with PTL monitoring.

2. To log, track and action queries
3. To be competent in the use of the LIMS (Laboratory Information Management System)
4. To raise error logs/non-conformity logs
5. To coordinate consumable purchase and tracking
6. To participate in audit
7. To liaise with Finance colleagues with billing queries
8. To participate in competency testing for colleagues
9. To assist in the recording of minutes/actions in meetings
10. To provide a generic administrative support to the medical staffing
11. To be responsible for booking in external referral cases
12. To be responsible for correct ordering of courier and postal services
13. To track packages leaving the department
14. To be responsible for the safe return of referred material back to source
15. To ensure scanned documents are correct and legible
16. To participate in document retention and disposal
17. To adhere to Trust-wide confidentiality
18. To complete Excel spreadsheets and transfer data
19. To assist in the review and development of SOPs
20. To assist in UKAS inspection annually where appropriate
21. To contribute to accurate filing and record keeping
22. To retrieve filed glass slides and wax blocks and to re-file
23. Responsible for stock control of stationary and administrative supplies
24. To liaise with the Trust Post Room and deliver/collect post daily
25. To liaise with the Service Manager and cover periods of absenteeism
26. To attend mandatory training and appraisal
27. Any other duties reflective of the current AfC banding

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