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Property Information Officer

5 months ago

London, United Kingdom Akton Recruitment Full time

Property Information Officer

£230.00/Day

Akton are currently recruiting for a Property Information Officer to join a local authority on a contract basis.

***

**ROLE PURPOSE**:
To act as an information officer, providing advice and guidance on the effective capture and storage of property records.

To advise on policies, procedures, and documentation, relating to the processing of property data.

To ensure the Council meets its obligations with regards to the storage and register of land and building assets.

To be responsible for the property information systems, data entry and reporting arrangements.

To undertake generic property duties commensurate with the level of the post.

***

**Resident & Community Contribution**
- To demonstrate understanding of the Council's _Customer Care Standards_ and ensure that these standards are met in order to deliver the Council vision of 'putting our residents first'.

***
- **People Management**
- No direct supervisory responsibility however may be requirement to assist in induction and training of peers and new employees.
- **Operational Service Delivery**
- To act as the Council's Property Information Officer.
- To be responsible for the development and maintenance of Council's property data systems.
- To identify and monitor data processes to ensure all required property data is captured and effectively recorded.
- To monitor compliance with the service's retention schedules and to ensure that data remains up-to-date and is destroyed when necessary and in accordance with legal requirements.
- To oversee the establishment and maintenance of the property data and asset register systems.
- To process and respond to all requests for property information from internal colleagues and external enquiries.
- To liaise with ICT to ensure the property information system is fit for the purpose of managing property data and to assess the risks regarding the electronic storing of data.
- To provide reports as required to the Head of Property and Estates and other officers from the property information and finance systems.
- Responding to property enquiries and coordinating information for officers in an efficient and timely manner and meeting any agreed timescales.
- **Service Planning & Development**
- Provide guidance and training to colleagues on the capture and storage of property data, including use of the property information system.
- Maintain knowledge of the current Team Plan and understanding of own contribution in order to ensure delivery of this plan.
- **Financial & Resource Management**
- To demonstrate cost-consciousness and identify any cost-effective changes to own way of working.
- **Service** Improvement**
- The post holder will need to understand the functions of a wide range of services within the Council in order to provide advice and guidance on best practice and ensure property information is captured, stored and accessed effectively.
- To identify and suggest any improvements to current ways of working in order to deliver a more efficient and effective service for customers.
- **Contacts**
- The post holder will be required to liaise with Property and Estates colleagues, Members and the public.
- The post holder will work with the Principal Surveyor and serve as the contact point for property data enquiries.

***
- **Additional Responsibilities**
- Complete other reasonable tasks in order to fulfil role purpose or as instructed by management.
- **Key Performance Indicators**
- Monitor compliance with the service's retention schedules and to ensure that data remains up-to-date and is destroyed when necessary and in accordance with legal requirements.
- Oversee the establishment and maintenance of the property data and asset register systems.
- Process and respond to all requests for property information from internal colleagues and external enquiries.

**Person Specification**

Aware of Local Government purpose & Nolan principles including integrity, openness, and honesty. Adopts a 'One Council' perspective on service delivery.

Plans, prioritise & organises workload to meet deadlines. Is quality orientated and accepts responsibility for outcomes (positive and negative).

Considers financial implications of service delivery. Cost-conscious, aware of budgetary controls and escalates decisions where appropriate.

Takes responsibility for own development and wellbeing. Encourages constructive feedback and is self-aware of own strengths, wellbeing, and development needs. Actively participates in learning activities and applies new knowledge and skills in the workplace.