General Office Assistant

4 weeks ago

London, United Kingdom Career Legal Full time

Job Details

The Role:
To provide wide ranging general support services to professional, secretarial and support staff in the London office. Demonstrating a high level of customer care and fulfilment to all reasonable requests. To provide back-up assistance to the Conference Services Assistant and Reception Staff. A knowledgeable all-rounder is required to work within our busy General Office Department, to provide an efficient multitask service to the firm.

Key Responsibilities:

- Sorting and delivering of the daily post around the office
- Dealing with incoming and out-going deliveries, including preparation/packaging
- Booking couriers and monitoring the service delivery
- Ensure the General Office Department and all associated rooms are maintained in a neat and tidy condition at all times
- Daily morning and afternoon check of all printers and multi-functional devices, ensuring glass is cleaned and running a test print
- Daily check of all photocopying and binding supplies, stationery, general office consumables and restocking as required and keeping relevant areas tidy. Placing orders when necessary
- Liaising with external contractors on relevant matters arising
- Daily check of lighting in the office
- Replacing toner / staples for printers and multi-functional devices as required
- Photocopying and binding of all documents ensuring a speedy service at all times
- First-line fix for printer and copier jams. Escalate by calling external engineers where required and maintain relevant call-out logs
- Assisting with the maintenance of all binding and general office equipment and calling external engineers where appropriate
- Monitoring recycling and confidential bins
- Manual handling assistance as required, particularly boxes, re-organisation of file rooms or movement of furniture
- Assisting with small office moves
- General errands out of the office i.e. obtaining visas and passports from embassies; purchasing small office supplies, by hand letters
- Undertaking any reasonable requests and providing general support to the London office partners and staff
- Providing back-up assistance to the Conference Services Assistant and Reception staff as and when required
- Positively and pro-actively support the team in the efficient running of the department
- Other ad hoc tasks as and when required

Essential Skills:

- Previous experience of working in an office within general office and print room within a professional services firm
- Accuracy
- Ability to use own initiative and to offer ideas/suggestions
- Good communication skills, both written and verbal

Hours of Work:
09:30-18:00 Monday to Friday.

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