Finance Assistant

2 weeks ago

Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Finance Assistant**

**School of Healthcare Sciences**

An exciting opportunity has arisen in a newly formed Student Finance Team within the school of Healthcare Sciences to support students with their finances. Whether paying expenses whilst on placement, arranging accommodation or resolving queries in relation to fees, this will be a varied role that is both responsive to student needs and has the opportunity to make a difference in the lives of our students.- This is also an exciting time to be joining Cardiff University in a finance role, as we are transforming how and where we provide our Finance Services. This includes the Creation of a Finance Services Unit which will bring together all operational Finance services across the University into one Unit.- This position is full-time, 35 hours per week and open-ended.
- Secondment opportunity welcome - please note for Cardiff University members of staff interested in this post on a secondment basis, permission will need to be sought from your current Line Manager before applying.**Salary**: £22,197 - £24,144 per annum, pro-rata (Grade 3). Please note that it is not expected that we will appoint above the bottom of the scale.**Date advert posted: Monday, 24 April 2023**

**Closing date: Monday, 8 May 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**JOB PURPOSE**

Provide a finance administrative service to the School of Healthcare Sciences, engaging and completing a range of routine tasks to meet operational and customer service requirements. Providing support and guidance to staff and students on a range of financial matters, ensuring that the Finance team is supported, and key duties are undertaken.
- This is an exciting time to be joining Cardiff University in a finance role as we are transforming how and where we provide our Finance Services. This includes the Creation of a Finance Services Unit which will bring together all operational Finance services across the University into one Unit.- This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
- As the biggest university in Wales - and a major employer, with more than 7,000 staff - we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.**Key Duties**
- Deal with a range of financial enquiries from internal and external customers, including staff and students, in a professional manner, establishing their needs and adapting the standard of responses accordingly
- Work with others in order to make recommendations for developments of established processes and procedures relating to finance
- Create good working relationships with key contacts to help improve service levels
- Undertake a variety of financial and administrative duties to support the team and department
- Gather and review data to update administrative systems such as databases and spreadsheets, making sure the information is accurate, and highlighting to your line manager basic trends and patterns
- Contribute to the success of the team, leading others through example, and supporting the supervision and management of the team

**Specific Duties**
- Manage the expense reimbursement of students, ensuring compliance with the University’s Financial Regulations and School Policies and Procedures
- Book and facilitate payment for accommodation for students attending practice placements using and informing a database of accommodation options including student feedback and details of placement logistics
- Support the placement allocation and future planning by providing periodic and ad hoc management information concerning as required by the School, placement partners and regulatory bodies as required
- Carry out a range of reconciliations, such as supplier statements and open orders, liaising directly with suppliers in resolving discrepancies or problems with orders, invoices and payments

**General Duties**
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
- Abide by all University policies and un

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