Data Entry Administrator

7 months ago

London, United Kingdom UK Health Security Agency Full time

As a Data Entry Administrator your main responsibilities will include: Administrative Support To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy, and confidentiality. Action routine correspondence, prepare acknowledgements and response letters as requested. Collate information and data to produce reports and documents as required; some may be confidential and/or complex. To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.

Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary. Information Governance and Information Management Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies, and procedures. Adhere to clinical governance and security of information arrangements at all times.

Assist in the effective use and maintenance of the office environment and systems and support the introduction of, and working with, systems to manage these effectively; this will include organising and maintaining comprehensive electronic filing systems and using digital tools, for example JIRA. Meetings and Events Arrange, attend, and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e., agendas, action logs, collating and distributing all necessary information and documentation electronically and taking minutes or action notes as required. Ensuring all minutes or action notes are issued in a timely manner and agreed actions are appropriately recorded.

Assist with organising external and/or internal conferences, away days and training days, including registration, and preparing resources. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Please review the job description for a full list of roles and responsibilities.

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