HR Coordinator

**Description**:
**JOB TITLE: HR Coordinator**

**REPORTING TO: HR Business Partner**

**LOCATION: World Business Centre (Heathrow)**

**HOURS: 40 hours per week**

**SHIFT PATTERN: Monday to Friday**

**SALARY: Competitive**

**ROLE OVERVIEW AND PURPOSE**

We are looking for a dynamic, capable, driven, flexible and solutions focused individuals for the position of HR Coordinator This role will report to the HR Business Partner.

**KEY RESPONSIBILITIES**

This description is an outline of the role, and it is expected that key task will vary.
- To administer starter/leaver processes including all documentation, contracts, offer letters,
- induction processes and exit interviews.
- Immigration Documentation checks including new starters and existing employees/employee.
- To work in partnership with HR and Payroll teams to ensure data records are consistently and accurately maintained.
- To prepare all contracts/letters for any changes to employee terms and conditions.
- To support the implementation of Oracle - HR System; to enter data and maintain these accordingly.
- To prepare, as required, management reports on employee related data to assist with the management and development of staff.
- To prepare all reference requests and liaise with external companies.
- Employee relations support.
- Respond to internal and external HR related enquiries or requests and provide assistance Redirect HR related calls or distribute correspondence to the appropriate person of the team.
- Assisting with the day-to-day operations of the HR functions and provide administrative support to the team.
- Maintain record of personnel related data/information (payroll, personal information, and reports on Excel) Issuing Contracts of Employment and variations of Employment letters Liaise with other departments or functions (payroll, benefits, recruitment etc.)
- Schedule meetings and HR Events Assist in ad-hoc HR projects (meetings, training, surveys etc.)
- Compile and update employee records Audit filing (personnel files) HR filing
- Any other duties as requested by the HR team Contacting and scheduling applicants for recruitment assessment days.
- Note taking and minuting in investigations, disciplinaries and other meetings assisting HR advisors and wider HR team with ad hoc project work.
- Providing general administrative assistance to HR Business Partner

**REQUIRED SKILLS AND EXPERIENCE**
- Considerable experience of Human Resources administration.
- Experience of producing accurate and complex employment/contractual documentation and correspondence.
- Good understanding of Right to Work requirements.
- Ability to provide basic advice on employment terms, conditions, policies, and procedures.
- Experience of using Oracle - HR IT System or a similar HR IT System.
- Ability to communicate effectively with internal and external contacts at all levels.
- Ability to work to work in a fast-paced environment with strict deadlines, within defined standards.
- Ability to work appropriately with confidential and sensitive information.
- Ability to undertake notes/minutes at meetings.
- Good personal organisation and a flexible approach.
- Excellent written and verbal communication skills with great attention to detail.
- A creative and decisive thinker.
- Ability to work as part of a team.
- Good Microsoft Office skills.
- Experience of using Oracle - HR IT System.
- Experience working in a Operational HR Team