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Finance Assistant

3 months ago

Sheffield, United Kingdom St. Luke's Hospice Full time

**Why Join Us?**

St Luke’s is an organisation that is dedicated to enhancing the wellbeing and quality of life of all those affected by a terminal illness in Sheffield. No patient or family is ever the same, and our journey with each individual is unique. Through the provision of high-quality care, support, compassion and respect, we aim to improve the lives of these people at some of the most challenging times of their lives.

At St. Luke’s, we're dedicated to providing exceptional care and support to our patients and their families. We believe in compassion, dignity, inspiration, and innovation, and we're committed to making a positive impact in our community.

**About the Role**:
You will be responsible for the administration of the Purchase Ordering System. Overseeing all orders, including managing the Purchase Ordering mailbox, placing orders, tracking orders to receipt and working with internal colleagues and external customers to resolve any queries.

As well as reconciling the company credit card statements and creating month-end journals for review. Assisting with processing income from various platforms including cash and cheque receipts.

The role holder will also maintain an efficient and accurate Sales Ledger - raise invoices as necessary and reconcile for preparation of monthly management accounts, assist the Purchase Ledger co-ordinator with the processing of Direct Debit Supplier invoices to Sage 200, provide cover for Purchase Ledger at busy periods and times of annual leave. They will also process Lottery income and reconciliation of the Lottery bank account, understand Finance team deadlines and assist the department in meeting monthly timelines.

They will also maintain financial records in a structured and orderly manner to enable quick and easy retrieval of information when required and undertake other finance office duties in support of colleagues as required.

**Key Responsibilities**:

- Efficient Administration: Oversee the Purchase Ordering System, managing all orders and resolving inquiries from internal colleagues and external suppliers with diligence and efficiency.
- Financial Integrity: Reconcile company credit card statements and assist in generating month-end journals to ensure accuracy and transparency in financial reporting.
- Income Processing: Assist in processing income from various sources, including cash and cheque receipts, ensuring adherence to established protocols.
- Sales Ledger Management: Maintain an efficient and accurate Sales Ledger by raising invoices as necessary and reconciling accounts for the preparation of monthly management reports.
- Collaborative Support: Aid the Purchase Ledger coordinator in processing Direct Debit Supplier invoices to Sage 200, fostering effective teamwork and collaboration.
- Versatile Assistance: Provide cover for Purchase Ledger duties during peak periods and staff absences, demonstrating adaptability and reliability.
- Lottery Administration: Process Lottery income and meticulously reconcile the Lottery bank account, ensuring accuracy and compliance with regulatory requirements.
- Deadline Adherence: Understand and adhere to Finance team deadlines, playing a pivotal role in meeting monthly reporting timelines.
- Record Keeping: Maintain financial records in an organized and accessible manner, facilitating efficient retrieval of information as needed.
- Team Collaboration: Undertake additional finance office duties as required, supporting colleagues and contributing to the overall success of the team.

**What we’re looking for**:

- Demonstrable experience in accounts and banking reconciliation.
- Proficiency in cash processing and office administration.
- Familiarity with Sage Accounts software preferred.
- AAT foundation stage qualification desirable or equivalent experience.
- Proficiency in Microsoft Excel, Outlook, and Word.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Collaborative team player with excellent communication skills.
- Ability to work efficiently and meet deadlines consistently.

**What can you expect from St Luke’s?**

We offer a competitive salary and a range of benefits including 27 days annual leave plus Bank Holidays, Westfield Health scheme, pension scheme (non-NHS), NMC reimbursement, free car parking and discounted meals in our cafe.

**Closing date: 22nd April 2024**

**Interviews: 2nd May 2024**

**Job Types**: Part-time, Permanent

**Salary**: From £24,928.00 per year

Expected hours: 25 - 30 per week

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- Life insurance
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 22/04/2024