Contracts Supervisor

2 weeks ago

Coventry, United Kingdom Unitemps Full time

**The Role**:
Responsible for the supervision of the Contract Delivery of electrical services to ensure statutory, planned and reactive maintenance is provided to the entire campus to agreed KPI within the Estates Service Statement.

**Duties and Responsibilities**:
**Management and organisation**

Maintain relevant records of plant and equipment data detailing financial implications and predicted life cycling costs specific.

As required, manage the direct employed labour in accordance with University policies and guidance for staff management, including recruitment, discipline and grievance, time sheet completion, absence monitoring, performance management, appraisals etc.

Assist in the development of procedures and processes for the improvement of the operation of Estates services

**Management of contractors**

In accordance with all University policies and guidance assist the Contracts Officer with the management of contractors ensuring that work is undertaken to the University accepted standards and demonstrates value for money

Ensure compliance with health and safety regulations, issuing appropriate permits, reviewing of Contractor’s competence, risk assessments and method statements.

Reviewing Contractor’s works schedules to ensure University’s statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements

Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity.

Undertake regular Contractor's performance reviews and reviewing invoices against work completed

Escalating of poor Contractor performance as required to the Mechanical Services Contracts Manager

**Technical**

Take initial corrective action to keep the service going and ensure business continuity and report findings and resolution to Electrical Maintenance Manager or designation manager in accordance with escalation procedure

Carry out practical site work where necessary to assist the DEL and assess the Contractors performance

Provide project support in conjunction with the M&E Clerk of Works and Projects Officers

Undertaking technical investigations as required by line manager and generating written reports

Provide technical advice and support to Estates staff and contractors

Issuing appropriate Permits and review all supporting health and safety documentation, risk assessments, training records etc

Participate in emergency response in line with the University Business Continuity plan

Provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5 year financial plans.

Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies.

**Communication**

Communicate updates and relevant information to stakeholders and other departments where maintenance activities impact on the building users' operations

Arrange building services shutdowns with customers and building users

Liaison with the stores’ manager for ordering, delivery and collection of spares and consumables

**Financial**

Provide estimated cost for contracted services, minor works, arrange small works projects in line with the Estates department guidelines using approved contractors and the Estates’ quote and tender limits policy, ensure work is completed to program within budget, conforms to legislative requirements and the University standards

Advise the budget holder with the product specifications and budget costs for specialist equipment etc required by the Estates department

**Skills and Experience**:
Estates online induction training to be completed from their first day,

Qualifications or experience relating to electrical or building services systems.

Proven work experience of having worked within the building services sector, including commercial, industrial and domestic equipment, undertaking electrical/building services/maintenance works.

Experience in managing contractors and staff.

The ability to assess problems, propose solutions and then mobilise resources, expertise and contractors to resolve complex problems.

Computer literacy with Microsoft Outlook, Word, Excel is required.

Good verbal and written communication skills

A good understanding/knowledge of Health and Safety and operational practices, for example confined spaces, working at height, asbestos awareness, working with electricity and pressurised gases and liquids.

Good understanding of statutory compliance and the Health and Safety requirements for themselves, staff and contractors at all times, job specific and generally. An up-to-date awareness of Health

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