HR Coordinator

3 weeks ago

London, United Kingdom bakermckenzieuk Full time

**Role Purpose**

To provide administrative support to the London Talent team. The HR Coordinator will work closely with the HR Officers and HR Business Partners (HRBPs) to build and develop relationships within the business and to collectively deliver an excellent level of operational client service. Working collaboratively with their Talent team colleagues, the wider People team, and business support functions, the HR Coordinator will provide a responsive, commercial, and solutions-focused approach to their client groups.

The role will form part of a team of one Director of Talent, two Senior HRBPs, three HRBPs, one Senior HR Officer, three HR Officers (including one job share,) and one HR Coordinator.

**Main responsibilities**

HR Administration, Workforce Planning, and Reporting
- Updating and actioning the administrative actions within the team's staff movement tracker. This includes following up with managers in respect of key dates eg probation end dates, fixed-term contract end dates, flexible working trial period review dates, and visa expiration dates
- Preparation of monthly payroll instructions
- Supporting the HR Officers with the preparation of probation, contract variation, new parent leave, secondment, and sabbatical letters
- Carrying out right-to-work checks
- Organising the sending of IT equipment to new joiners
- Organising/liaising with the new joiners' buddies
- Scheduling new joiner, new parent leave, and exit interview meetings
- Minute (note) taking in formal disciplinary, capability, or consultation meetings
- Invoice coding and processing
- Updating the internal People Bulletin
- Preparation of ad hoc reports including analysis of feedback from new joiner catch-ups, exit interviews, and returner check-ins.

People Data Management
- Prompt and accurate HR system management of SAP and PeopleSoft
- Creation of new hires' records on SAP, PeopleSoft, and Payroll systems for all secondees and new hires
- Termination of records on SAP, PeopleSoft, and Payroll systems as part of the employee leaver process
- Updating other employee changes (e.g. department transfers, salary/hours changes, unpaid leave sabbatical, new parent leave, and client secondments) on SAP, PeopleSoft, and Payroll systems
- Working with the global systems team to ensure SAP is updated with any changes to employment/ personal details

Team Support
- Administer updates to policies/templates/iManage folders
- Assist with basic queries from employees with support from the relevant HR Officer or HR Business Partner
- Assist in the coordination of the annual evaluation process including fielding employee queries
- Reporting and maintaining the evaluation site
- Carry out any other coordination tasks that are necessary including administration support on projects
- Scheduling team meetings

Continuous Improvement
- Participation in the ongoing review of administration processes and practices to ensure successful implementation of recommendations both in the UK and in Manila
- Recommending process improvements on any administrative procedures that could be made more efficient

Collaboration
- Collaborating with other parts of the People team to align their work and deliver a seamless service
- Providing backup support to others within the People team, based both in London and Manila, during periods of absence or workload peaks
- Carrying out any other coordination tasks that are necessary including administration support on projects and other areas of focus for the HRBP and wider People team

**About The Team**

**Function**

The Firm's People function has responsibility for recruiting, supporting, and developing all of the Firm's people, including our Partners, Lawyers, and Professional & Business Services, working closely with the Firm's leadership to design and deliver the Firm's people strategy, building on the Firm's core commitments to collaboration, excellence, and inclusivity. The function includes:

- Talent Management
- Recruitment & Mobility
- Inclusion & Diversity
- Leadership & Learning
- Careers & Performance
- Partner Services
- Total Rewards

This role reports to the HR Business Partner.

The key relationships of this role are with the following:

- Department Managers, Partners, legal staff, and Professional Business Services staff
- EMEA+ Talent Team

**Technical skills, qualifications and experience**
- High volume administration experience, ideally gained in a law firm or professional services firm
- Highly organized with a strong delivery focus and excellent attention to detail
- Ability to plan, schedule and manage own activities to accomplish objectives
- A can-do attitude and willingness to get involved
- A flexible approach and willingness to adapt to meet current and future business needs
- Good verbal, written, and numerical skills
- Ability to build rapport with internal clients and HR colleagues
- Ability to understand and interpret the Firm's HR policies and processes
- Collaborative approach,

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