Charity Administrator

2 weeks ago

Brighton, United Kingdom Grassroots Suicide Prevention Full time

**Job Description for the role of Charity Administrator**

**Reporting to**: Operations Manager

**Location**: Office based with the possibility of some homeworking

**Salary**: £19,550 - £22,129 per year per annum

**Hours**: 22.5 hours per week

**Annual leave**: 28 days per annum

**Accountability**
- Responsible to: Operations Manager
- Accountable to: Board of Trustees, Staff and Volunteers, Funders, Stakeholders, Donors

Grassroots Suicide Prevention (Grassroots) is a charity working nationally to prevent suicide. Our vision is ‘A future where more lives are saved from suicide’ and our mission/purpose is; "We empower people to help saves lives from suicide through connecting, educating, and campaigning nationally:

- **Connecting**: We listen and connect people to support through our Stay Alive app, tools, and resources to help keep people safe from suicide.
- **Educating**: We offer bespoke and evidence-based consultation and training, co-designed to empower individuals, organisations, and communities to develop the skills and confidence to help save lives.
- **Campaigning**: We help remove the stigma around suicide. We know that most suicides are preventable with timely intervention and the right support. We raise awareness through campaigning on the ground and influencing at a strategic level.

We are looking for a dynamic and highly motivated Charity Administrator to

join our team. A keen interest in the charity sector and charity administration is

essential. We are looking for someone with a can do attitude, who will relish the

opportunity to help all staff and volunteers.

We require someone who can provide a solid foundation of administrative

support, so staff and volunteers can do what they do best and focus on

suicide prevention.

Most importantly, we need someone who is organised, a good listener,

pragmatic and solution focussed and is passionate about helping us to

continue being an effective and impactful organisation with strong

administrative procedures.

**Main Duties and Responsibilities**:
**The post holder will provide high quality administrative support to meet the day to day**

**administrative needs of the organisation, including; administration of training and fundraising, digital tools, resources and day to day office management and undertaking ad hoc tasks as they arise**

**Day to Day Administration**

**Day to Day - take responsibility for day-to-day office functions**:
**Checking post, checking and purchasing stationery, filing and liaising with our suppliers when necessary.**

**Ensuring the office is functioning well and is adhering to health and safety**

**regulations.**

**Equipment - Support with activities such as e-filing, ordering equipment, ensuring the phone and I.T systems are working well, liaising with our I.T. consultant when I.T. support is required, order phones, laptops, and SIM cards to staff if and when needed.**

**Ensuring staff have the best tools to do their jobs.**

**Policy - Liaising with the Head of Finance on the governance timetable, ensuring regular review of key organisation policies and folders ensuring clear and easy to access to all staff and volunteers**

**Minuting - staff and management meetings when required and following up actions and circulating agendas and minutes prior to meetings.**

**Producing minutes/documents in Easy read as required (training available).**

**Please note, taking minutes at Board meetings involves very occasional evening work.**

**Finance - Supporting the Finance officer with the basic collation of expenses forms and processing invoices when required.**

**H/R Administration**

Induction - liaising with our IT support provider to ensure staff are set up correctly, ensuring new staff complete all the necessary forms and update our HR system accordingly.

Managing effective management and recording of staff hours, leave, and sickness records.

DBS - Oversee Disclosure and Barring Service (DBS) processing, ensuring DBS checks are up-to-date and accurate records are maintained

**Event Planning**

**Event planning - assisting the organisation with any event planning, marketing, sending out invites and liaising with designers on publicity and making planning arrangements on the day.**

**Coordinate community fundraising events, liaise with partners and support volunteers in a community fundraising group to assist with this.**

**Communications and marketing**

**Marketing - taking overall responsibility for collating a quarterly newsletter then circulating widely to supporters and stakeholders.**

**Responsibility for ensuring all promotion literature and publicity is available and up to date and is widely circulated.**

**Monitoring & Evaluation**

**As the Database System Administrator, maintain the CRM database so that it meets GSP’s needs. Including supporting staff to maintain records, update information, access funder and other reports, develop new project and outcomes monitoring as required.

  • Treasurer Charity Trustee

    7 days ago

    Brighton, Brighton and Hove, United Kingdom Business & Human Rights Resource Centre Full time

    Our team provides assistance to individuals facing financial difficulties by offering budget management and debt advice, as well as helping them access essential welfare benefits. Being a values-based organization, our trustees play a vital role in shaping the future of our charity. We are seeking a trustee who can bring dynamism, passion, and financial...

  • Charity Treasurer and Trustee

    1 month ago

    Brighton, United Kingdom St Luke's Advice Service Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. Last...

  • Charity Treasurer and Trustee

    3 weeks ago

    Brighton, United Kingdom St Luke's Advice Service Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. Last...

  • Charity Treasurer and Trustee

    7 days ago

    Brighton, Brighton and Hove, United Kingdom St Luke's Advice Service Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. Last...

  • Charity Treasurer and Trustee

    1 month ago

    Brighton, Brighton and Hove, United Kingdom St Luke's Advice Service Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. Last...

  • Charity Treasurer and Trustee

    3 weeks ago

    Brighton, United Kingdom Business & Human Rights Resource Centre Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits....

  • Charity Treasurer and Trustee

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom St Luke's Advice Service Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. Last...

  • Charity Treasurer and Trustee

    7 days ago

    Brighton, Brighton and Hove, United Kingdom Business & Human Rights Resource Centre Full time

    For more than 21 years, our focus has been on offering practical assistance and guidance to some of the most vulnerable individuals in Brighton and Hove. Our dedicated team of paid staff and volunteers provides compassionate support to help people overcome financial challenges through budget management and debt advice, as well as access essential welfare...

  • Administrator

    2 weeks ago

    Brighton, United Kingdom Page Personnel Full time

    Immediately available - Previous administration experience **About Our Client**: Our client is based in Brighton and in the Not For Profit and Charities Sector. As an Administrator your responsibilities will include: - Answer inbound calls - Managing in-box - Filing - Supporting with any other duties required *Perfect opportunity for someone looking to...

  • Charity Treasurer

    4 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. As a values-based organisation, our trustees play a critical role in shaping the future of our charity. We're looking for a trustee who can bring...

  • Charity Treasurer

    4 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits. As a values-based organisation, our trustees play a critical role in shaping the future of our charity. We're looking for a trustee who can bring...

  • Charity Treasurer and Trustee

    4 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits....

  • Charity Treasurer and Trustee

    4 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits....

  • Charity Treasurer and Trustee

    3 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits....

  • Charity Treasurer and Trustee

    3 weeks ago

    Brighton, East Sussex, United Kingdom Business & Human Rights Resource Centre Full time

    For over 21 years, we've been dedicated to providing practical support and advice to some of the most vulnerable individuals in Brighton and Hove. Our small team of paid staff and volunteers offers compassionate assistance to help individuals overcome financial hardship through budget management and debt advice, and to access essential welfare benefits....

  • Auction Administrator

    4 weeks ago

    Brighton, United Kingdom Success Recruit Ltd Full time

    Success Recruit are currently working with a successful land and property company who are seeking an Auction Administrator to join their team based from offices in Brighton. **The successful Auction Administrator will be expected to**: - Demonstrate previous administration / audio typing skills, preferrable within the property market, however not...

  • Administrator

    3 weeks ago

    Brighton, United Kingdom K&T Heating Services, part of the Sureserve Group PLC Full time

    **Job description** K&T Heating provides gas compliance services for local authority, housing association and charity customers, currently managing around 200,000 properties across London and surrounding postcodes. Our call centre department is expanding and we have an exciting opportunity for an administrator to join the domestic team in our new Brighton...

  • Administrator

    3 weeks ago

    Brighton, United Kingdom K&T Heating Services, part of the Sureserve Group PLC Full time

    **Job description** K&T Heating provides gas compliance services for local authority, housing association and charity customers, currently managing around 200,000 properties across London and surrounding postcodes. Our call centre department is expanding and we have an exciting opportunity for an administrator to join the domestic team in our new Brighton...

  • Maintenance Administrator

    1 month ago

    Brighton, United Kingdom Hays Specialist Recruitment Limited Full time

    Maintenance Administrator Job, Full Time, 3+ months' work, 9am - 5pm Monday to Friday, £12 per hour **Your new company** A charity that is passionate about preventing youth homelessness. Work with a company that provides accommodation for over 750 young people across Sussex and Surrey each night. Nationally they provide support to over 10000 children, young...

  • People Administrator

    2 months ago

    Brighton, United Kingdom Tillo Full time

    As People Administrator at Tillo you will support the wider People Team with the entire employee lifecycle for our global team ✨ We're looking for an ambitious and highly organised person, who wants the opportunity to grow a career within HR within and incredibly supportive team. We've got big growth plans for this year (and beyond!) so there will be a...