Personal Assistant/executive Support

6 months ago

AshtonUnderLyne, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Personal Assistant/Executive Support /Admin x2**

**Reference no: Tameside 0008 4293 / 1**

**Pay rate: £15.33 per hour PAYE**

**Hours per week: 36 Monday - Friday, normal working hours**

**This opening assignment is for 2-3 months**

**City: ASHTON UNDER LYNE, Greater Manchester**

**Hybrid working**

**Minute taking skills and experience are essential for this role**

The purpose of this role is to work as part of the Executive Support Team responsible for providing an effective, professional and confidential executive support service to the Councils/single commission senior management/senior/elected members. To work as a team to ensure services are covered at all times and to lead /support on corporate initiatives and service projects. Experience in working within Children's Services or Local Government is desirable.

Key responsibilities:

- Lead by example in delivering and promoting excellent customer service internally and externally.
- Undertake research into day to day service matters in addition to government, NHS, public and private sector policy and initiatives and where required produce written documentation of findings and briefings/reports as required.
- Support and deliver a comprehensive senior level administrative/secretarial service to Senior Managers/Elected Members/Governing Body.
- Convene and provide excellent and effective administrative support including the provision of papers, information and arrangements in addition to servicing, attending meetings, minuting and reporting on progress as appropriate and managing outputs and actions in a timely and effective manner.
- Draft correspondence of various natures as required including taking personal responsibility for correspondence on particular matters.
- Exercise judgement when dealing with complex matters whilst identifying possible solutions as appropriate.
- Embrace the culture of continuous improvement and take responsibility to deliver and improve systems, processes and service delivery within the team and in line with Council/Single Commission/ICS priorities.
- Prepare written reports, management information and correspondence on behalf of senior management / elected members/ICS.
- Record and monitor financial information as part of the budget monitoring process including ordering goods and services and be responsible for ensuring that an effective system for the administration of Councillor’s travel, subsistence and other reimbursement of expenses, as per the Members Allowance Scheme, is in place.

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
**Qualifications**:

- 5 GCSE O Levels or equivalent, including English and Maths.
- 2 A Levels/HNC Business Administration or equivalent desirable.
- RSA 2/OCR 2 or equivalent (minimum 50 words per minute) desirable.
- Shorthand 100wpm desirable.

**Experience**:

- Experience in working within Children's Services or Local Government desirable.
- Experience of Business Support/Personal Assistant work for Senior Managers in Public or Private Sector desirable.
- Experience of working in a multi-disciplinary environment.
- Experience in effective use of a wide range of IT systems.
- Experience of dealing with correspondence, sometimes contentious in a confidential and sensitive manner.

**Knowledge**:

- Understanding and aware of local/national government/NHS policies/initiatives.
- Awareness of internal council/health policies and practices.

**Skills & Abilities**:

- Proven and positive attitude to working in a fast moving environment, combined with positive attitude to change.
- Proven ability to act on own initiative. Ability to refer issues to Director/senior manager only when full facts analysed and potential solutions evaluated.
- Minute taking skills and experience are essential for this role.
- Able to take responsibility for own actions by making timely decisions based on evidence available. Ability to evaluate a variety of solutions before taking actions to implement them.
- Able to demonstrate evidence of exemplary attitude to the customer interface. Able to quickly build rapport and relate well with different types of customers.
- An understanding of the values and culture which contribute to a quality customer exp

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