Group Accounts Assistant

6 months ago

Southampton, United Kingdom Home Instead Full time

Company Description

Home Instead is the UK's leading home care provider and has won many awards over the years. Having a reputation second to none, with currently 60+ of it’s 200 offices being awarded a CQC Overall Outstanding we are leading the way Why are we different? Well, as we focus on building relationships, we provide a minimum of 1-hour home visits to mostly private clients who receive visits from the same companions all the time. It’s great for everyone and it works

**About Us**

Our group offices are in Segensworth, near Southampton and we are part of an industry leading business that looks after elderly people in their own homes. We are often referred to as the Purple Family. We have close to 200 clients and a similar number of staff currently operating from two offices. We have definite plans to grow with no compromise on quality of care.

The successful applicant will need to be efficient and accurate and able to meet deadlines always. Our accounting processes revolve around invoicing and payroll and whilst they are not unduly complicated they need to be accurate. You will be a team player and want to be part of a growing business that cares for the elderly in our community.

We are proud to have achieved OUTSTANDING in the CARING category

**Job Description**:
**An opportunity to make a difference.**

Our group offices are in Segensworth, near Southampton and we are part of an industry leading business that looks after elderly people in their own homes. We are often referred to as the Purple Family. We have close to 200 clients and a similar number of staff currently operating from two offices. We have definite plans to grow with no compromise on quality of care.

The successful applicant will need to be efficient, accurate and able to meet deadlines. Our accounting processes revolve around invoicing and payroll and whilst they are not unduly complicated they need to be accurate. You will be a team player and want to be part of a growing business that cares for the elderly in our community.

**Job Purpose**

To ensure that our finance and accounting systems are efficient, accurate and primarily able to meet critical invoicing, payroll and reporting deadlines.

**The Role & Responsibilities**
- ** Client Invoicing**. Preparation and distribution of our client invoices with attention to accuracy and the need for them to be sent out by the due date. Accuracy around billing hours and client expenses is key.
- **
Accounts Receivable.** The majority of our clients pay by direct debit and you will ensure these mandates are compliant and managed correctly. Those not on direct debit will need to be followed up separately for timely collection.
- **
Care Professional Payroll.** Completion and uploading of the Care Professional payroll data to the payroll bureau for processing. Whilst hours are extracted from hours invoiced to clients, additional items like SSP, holidays, training and related payroll items need to be managed and where required added to the upload spreadsheet. Verification and approval of the Care Professional payroll when received from the payroll bureau for payment by the due date.
- **
Office Staff Payroll.** Completion and uploading of the Office Staff payroll data to the payroll bureau for processing. Ensuring data is accurate and due care taken with any sick and holiday pay along with training and support payments. Verification and approval of the Office Staff payroll when received from the payroll bureau for payment by the due date.
- **
Suppliers.** The majority of suppliers are on direct debit with invoices uploaded directly to Xero. You will need to ensure bills are correctly created and allocated in Xero and all supplier accounts are paid and reconciled monthly.
- **
Staff Expenses. **Receiving, checking, creating in Xero and paying all expenses and mileage expenses in a timely manner.
- **
Bank Reconciliations. **The objective is to ensure that there is a daily allocation of money received and spent against source documents ensure bank accounts are always accurate.
- **
Monthly Reporting and Reconciliations. **Preparing simple profit & loss and balance sheet reports. Ensuring all balance sheet accounts are reconciled on a monthly basis.
- **
Finance Enquiries. **Understanding and solving in a professional and caring manner any queries related to invoicing, payroll, expenses and any finance related matter where appropriate.
- **
Team Player. **Being willing to assist in any way possible and carry out any other duties deemed necessary for the successful operation of the business.
- **
Compliance. **Ensure compliance with Home Instead’s Equality, Diversity and Equal Opportunities Policy, in respect of employment and service delivery.

**Essential Criteria**

**Knowledge & Skills**
- At least 3 years direct experience in:

- Client invoicing
- Payroll preparation, verification & management
- General finance and administration
- Accounting package and ideally Xero
- Wel

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