Accounts Payable Assistant

4 weeks ago

Reading, United Kingdom AWD online Full time

**Accounts Payable Assistant / Purchase Ledger Clerk**with recent work experience in a finance/accounts department, a thorough understanding of the principal functions of an account payable department and advanced experience of using Excel(Pivot tables, lookups, database functions) is required by a well-established Charity.

**SALARY**:Up to £25,000 per annum (dependent on experience)

**BENEFITS**: 26 Days Holiday plus Bank Holidays. A generous pension scheme, life assurance and enhanced pay for parenting and sickness leave. In addition, an Employee Assistance Programme, flexible benefits package and discounts and cashbackscheme.

**LOCATION**: Hybrid role working from the Office in Reading, Berkshire and from home

**JOB TYPE**: Full-Time, Permanent

**WORKING HOURS**: 9am - 5pm Monday to Friday, 35 hours per week

**JOB OVERVIEW**

We have a fantastic new job opportunity for an Accounts Payable Assistant / Purchase Ledger Clerkwith recent work experience in a finance/accounts department, a thorough understanding of the principal functions of an account payable department and advancedexperience of using Excel (Pivot tables, lookups, database functions).

As the Accounts Payable Assistant / Purchase Ledger Clerk you will ensure all processing functions are carried out in an accurate, efficient and timely manner, allowing other teams to focus on fundraising and end user support.

Working as the Accounts Payable Assistant / Purchase Ledger Clerk you will process and review supplier invoices and expense claims, as well as any related ad-hoc tasks such as adequate invoice coding, manual payments, related accounting entries and day today management of supplier queries and complaints.

**DUTIES**

Your duties and responsibilities as the Accounts Payable Assistant / Purchase Ledger Clerk will include:

- Process all standard payment requests relating to the Accounts Payable function
- Complete the preparation of regular and one-off payment runs including processing expenses, direct debits, foreign payments and cheque runs
- Ensure supplier statements are received for all suppliers, reconciled to purchase ledger and differences investigated and resolved appropriately
- Responsible for reconciling and matching items on the bank account with the payment account, produce manual payments and investigate and resolve unreconciled items in a timely manner
- Run the month end process for procurement cards, chasing for authority and receipts, informing Payroll of any deductions from salary
- Responsible for closing the accounting period in the Purchase Ledger, reconciling the purchase ledger control account and ensuring differences are investigated and resolved in a timely manner
- Assist in the resolution of queries and complaints from suppliers, budget holders, staff, service users and volunteers relating to invoices, expenses, or any associated payment issues
- Responsible for ensuring that master data is kept up to date
- Work with the Financial Systems and Reporting team to identify and implement process and system improvements to increase efficiency and control

**WORKING AT THE CHARITY**

Working at the Charity is much more than just a job. Through the values that guide their work, they make a real difference, and change lives.

They believe that wellbeing at work is about creating an environment to promote a state of contentment which allows all employees to flourish and achieve their full potential for the benefit of themselves and for the Charity.

**CANDIDATE REQUIREMENTS**

**Essential**
- An NVQ or equivalent in accounting/business studies or relevant business experience
- Recent work experience in a Finance / Accounts Payable department
- Previous experience of using computerised accounts packages, preferably in a high-volume processing environment
- Experience of dealing with and resolving customer queries and issues, including internal and external training
- A thorough understanding of the principal functions of an accounts payable department and an awareness of how the work impacts upon other departments
- An awareness of stakeholder requirements in relation to an accounts payable department
- Computer literate with advanced experience of using excel (Pivot tables, lookups, database functions)
- Eligibility to work in the UK

The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.

Please note: we reserve the right to close any of our vacancies early.

**HOW TO APPLY**

JOB REF: AWDO-P9931

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