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Interim Financial Controller
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Senior Finance
4 months ago
Our client is currently recruiting for the right person who will work as part of a team to support the delivery of the day to day financial management and procurement activities. The role is an integral part ofthe business and will contribute to the overallaims working within agreed policies and procedures.
**Key Responsibilities**:
- Transaction Processing Team Leader Ensuring, as far as possible, that the processing of all the business is timely and that deadlines are met, including month end and year end deadlines, and supplier payment terms.
- To supervise the financial administration and transaction processing for Education Provisions (EPs) undertaken by the Finance Officer (FO) team, including grant funding receipting, purchase order / invoice processing, sales invoice processing, petty cashand credit card transactions.
- Lead the Finance Officers (FO's), ensuring they are informed, developed and motivated to meet the required quality standards, deadlines and targets.
- Under the guidance of the Head of Finance, carry out performance management and probation reviews as required, supporting the training and development of the team.
- Lead on Trust wide accounts ensuring efficient, value for money solutions
- Main point of contact for administering, ordering and invoice processing for the Central Services Team and also for Trust wide arrangements.
**Procurement**
- Under the general direction of the Chief Finance Officer, to undertake procurement activity and achieve innovative and value for money solutions.
- To contribute to the development and implementation of the business' Procurement Strategy, advising on good practice in the procurement of services, projects and goods.
- Contribute to the development of procurement strategy and procurement programme (to include standardisation and referring to CIPS standards) ensuring all due diligence, certificates, associated administration and performance are recorded.
- Support the finance team to ensure invoices are supported, where applicable, by relevant purchase orders and evidence of achieving value for money and compliance and Competitive Tendering policy.
- Main point of contact for development, review and improvement of Procurement and Competitive Tendering policy.
- Contribute to the development and implementation of new arrangements, such as creation of own Master Service Agreement and supporting reviews of procurement processes, in line with the Finance policy.
- Prepare reports and statistical information on procurement issues, as requested, to evidence and support decision and analyse levels of spend across departments and EPs and help identify areas for possible savings.
- Reports include central KPI and the scoring of suppliers against standard criteria.
- Monitor and review procurement activities undertaken by EPs to ensure they fulfil the on-going requirements of the EP and comply with Procurement and Competitive Tendering Policy, Financial Regulations and Scheme of Delegation.
- Develop with Senior Managers and implement a framework for preferred suppliers.
- Pro-active maintenance and management of the wider supplier register on financial management system, and the contracts register.
- Provide guidance and training to both the CS and EP administration teams about procurement including e-procurement to improve processes.
- Delegate manageable elements of the procurement projects and initiatives to the finance team, supervising throughout and validating findings etc.
- Undertake projects and initiatives as directed by the Chief Finance Officer / Head of Finance in order to support the work of the Central Services Team.
**Customer Experience**
- To provide a courteous, professional and knowledgeable point of contact for CS, promoting a positive image at all times to internal and external customers
- To provide proactive feedback driven services
- Work with EPs to create a 'one team' approach to managing procurement.
- To ensure that all work and responsibilities associated with this role are carried out to the highest quality, including timeliness and maintaining confidentiality at all times
- Manage competing priorities in a high-pressured environment
- Work collaboratively as part of the wider team ensuring the business strategy and objectives are followed and implemented to the best of your ability
- Always seek to understand the requirements and work alongside stakeholders to provide a proactive service built on shared ownership
During term times, the service hours of work will be Monday to Friday between the hours of 8am to 4pm. A flexible attitude is required as at times of peak work flow or main events, there may be a requirement for some overtime.
Where this is necessary, time off in lieu will be given, the timings of which will be agreed with your line manager.
Please note that our client is based over a number of sites in and around the Swindon area and you may be required to work from different sites, as directed by the Chief Executive (CEO), Director of Finance (FD) and Head of Finance.
